Administrative Assistant

Willdan

. Manage and maintain certified payroll compliance for projects with certified payroll requirements .

Posted 9/23/2026full-timeRemote • California • United StatesMid-LevelSenior💰 $30 - $45 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates extensive experience in managing certified payroll compliance, particularly for California public works projects, while effectively utilizing LCPtracker and ensuring adherence to prevailing wage regulations. Exhibits strong organizational skills and attention to detail in maintaining compliance documentation and facilitating communication among various stakeholders.

Highest-signal resume keywords

Certified Payroll ExperienceCalifornia Prevailing Wage LawLCPtracker ProficiencyDIR eCPR SubmissionLabor Compliance Certification

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Certified Payroll ManagementCompliance DocumentationCalifornia Prevailing Wage RegulationsDIR ReportingProject ManagementDeadline TrackingSubcontractor SetupPayroll Report VerificationCompliance Risk AssessmentAudit Support

Soft Skills

Attention to DetailOrganizational SkillsTime ManagementProfessional CommunicationCustomer Service

Tools & Technologies

LCPtrackerMicrosoft Office Suite

Certifications & Qualifications

Labor Compliance CertificationConstruction Management CourseworkPublic Works Administration Certification

Industry Keywords

Public WorksCertified Payroll ComplianceCalifornia Department of Industrial RelationsConstruction IndustryLabor Compliance Regulations

About the role

Key responsibilities & impact

Manage and maintain certified payroll compliance for projects with certified payroll requirements
Review contract, agency, and project requirements at startup and identify required forms, systems, submission schedules, and supporting documentation
Set up jobs in the internal compliance tracking system and maintain job files
Send contractor welcome packets and collect and evaluate startup documentation
Coordinate with Operations and project teams to ensure subcontractor setup and compliance documentation are completed before work begins
Set up subcontractors and lower-tier subcontractors in applicable systems, including LCPtracker
Provide support and training to subcontractors on certified payroll requirements, documentation, and reporting systems
Review and verify certified payroll reports for accuracy and compliance, and coordinate corrections
Maintain and track complete certified payroll compliance files, including weekly payroll reports, monthly documents, recurring requirements, and closeout documentation
Conduct weekly and periodic reviews to identify missing, incomplete, inaccurate, or delinquent submissions and follow through on resolution
Evaluate monthly and agency-specific compliance documentation and issue missing or delinquent item reports
Review subcontractor compliance status with Accounting and identify requirements for payment release
Monitor certificates of insurance, business licenses, and contractor licenses for expiration
Track submission deadlines, escalate risks, and coordinate issue resolution with project managers and compliance personnel
Assist with compliance documentation for audits, agency reviews, internal reporting, and client requests
Collect and evaluate closeout documentation and close subcontractors and jobs in applicable systems
Stay current with California prevailing wage regulations and LCPtracker enhancements
Maintain organized digital and physical compliance records
Perform other administrative duties supporting compliance and project management teams

Requirements

What you’ll need

Minimum of five years of certified payroll experience
Experience administering certified payroll for California public works is required
Experience using LCPtracker is preferred
Experience preparing and submitting California Department of Industrial Relations electronic Certified Payroll Reports (DIR eCPRs) is preferred
Ability to identify upcoming deadlines, missing documentation, expiring credentials, and compliance risks proactively
Ability to interpret and administer certified payroll requirements for public agencies, clients, and agency-specific systems
Ability to communicate professionally with Operations, Accounting, project teams, subcontractors, and other departments
Judgment to ask timely questions, identify appropriate resources, and research requirements independently
Strong knowledge of California Prevailing Wage Law, DIR reporting, and labor compliance regulations
Excellent attention to detail, organizational skills, and time management abilities
Strong communication skills
Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
Experience with construction or engineering firms managing multiple public works contracts
Certification or coursework in labor compliance, construction management, or public works administration
Ability to prioritize multiple projects and tasks
Ability to collaborate with a wide range of stakeholders and deliver excellent customer service
Ability to work effectively in a fast-paced, evolving, entrepreneurial work environment
Ability to travel as needed

Benefits

Comp & perks

Equal opportunity employer
Reasonable accommodation for disabilities during the application and hiring process
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