Willdan

Analyst

• Help prioritize and select stores for replacement surveys using equipment age, service costs, energy rates, available rebates, and client-specific priorities
• Coordinate physical site surveys with subcontractors for remote assessment and prioritization of existing equipment
• Work with multiple HVAC manufacturers to specify and obtain quotes for replacement equipment
• Balance operating cost, equipment weight, and building-specific installation challenges
• Manage budget submittal, consent, and project awards after approval
• Communicate and manage technical and operational project constraints
• Coordinate with clients and subcontractors to complete HVAC replacement installations
• Review installation documentation to ensure high-quality work
• Provide clear close-out paperwork

HVAC Analyst

Administrative Assistant

• Manage and maintain certified payroll compliance for projects with certified payroll requirements
• Review contract, agency, and project requirements at startup and identify required forms, systems, submission schedules, and supporting documentation
• Set up jobs in the internal compliance tracking system and maintain job files
• Send contractor welcome packets and collect and evaluate startup documentation
• Coordinate with Operations and project teams to ensure subcontractor setup and compliance documentation are completed before work begins
• Set up subcontractors and lower-tier subcontractors in applicable systems, including LCPtracker
• Provide support and training to subcontractors on certified payroll requirements, documentation, and reporting systems
• Review and verify certified payroll reports for accuracy and compliance, and coordinate corrections
• Maintain and track complete certified payroll compliance files, including weekly payroll reports, monthly documents, recurring requirements, and closeout documentation
• Conduct weekly and periodic reviews to identify missing, incomplete, inaccurate, or delinquent submissions and follow through on resolution
• Evaluate monthly and agency-specific compliance documentation and issue missing or delinquent item reports
• Review subcontractor compliance status with Accounting and identify requirements for payment release
• Monitor certificates of insurance, business licenses, and contractor licenses for expiration
• Track submission deadlines, escalate risks, and coordinate issue resolution with project managers and compliance personnel
• Assist with compliance documentation for audits, agency reviews, internal reporting, and client requests
• Collect and evaluate closeout documentation and close subcontractors and jobs in applicable systems
• Stay current with California prevailing wage regulations and LCPtracker enhancements
• Maintain organized digital and physical compliance records
• Perform other administrative duties supporting compliance and project management teams