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AMS Administration Support
Wingman Group. Provide remote administrative and operational support across Asset Management Services .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong administrative and operational support capabilities, with proficiency in Microsoft Office Suite and Google Workspace. Experienced in managing client communications, scheduling, and maintaining confidential records while adhering to compliance and security requirements.
Highest-signal resume keywords
Administrative Support ExperienceMicrosoft Office Suite ProficiencyClient Communication SkillsCalendar ManagementCompliance with IT Security Requirements
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Administrative SupportCalendar ManagementInvoice PreparationDocument DraftingTask PrioritizationRecord MaintenanceExpense Claims PreparationAsset ManagementEvent CoordinationData Compilation
Soft Skills
Effective CommunicationOrganizational SkillsAttention to DetailTime ManagementProblem-Solving
Tools & Technologies
Microsoft Office SuiteGoogle WorkspaceVisionFrankieConcurSharePointFRCInvoice Flow
Certifications & Qualifications
NBI or Police ClearanceGovernment-Issued ID
Industry Keywords
Asset Management ServicesRemote WorkIndependent ContractorInternational Client ManagementCompliance
About the role
Key responsibilities & impact- Provide remote administrative and operational support across Asset Management Services
- Complete nationally consistent tasks allocated by AMS Department Coordinators
- Balance task priorities under the direction of the National Business Operations Manager
- Maintain task records, status updates, supporting evidence, and confidential information
- File submission documents and prepare draft response materials and CVs using approved templates
- Prepare PowerPoint presentations for coordinator review and approval
- Draft and maintain Management Agreements, registers, variation letters, and related records
- File agreements in Vision and SharePoint using approved naming, versioning, access, and confidentiality procedures
- Compile and distribute monthly GP invoices and prepare draft invoices in Frankie
- Prepare additional-hours and ad hoc invoice drafts and upload invoices to Invoice Flow
- Maintain debtor action lists, follow up Property Managers, and prepare status reports
- Prepare Concur expense claims for AMS State Heads
- Maintain PM/FM allocation lists, organisation charts, and AMS Property spreadsheets
- Coordinate Vision, FRC, Concur, and Frankie access and onboarding forms
- Review DLOA contact lists and flag outdated information
- Send compulsory training reminders
- Prepare onboarding plans, welcome packs, access-card requests, and new-starter communications
- Update asset registers and coordinate tracked asset returns from offsite employees
- Draft farewell communications, arrange farewell ecards, and submit handover and Out of Office requests
- Order catering and stationery, research event options, and coordinate remote event logistics
- Draft internal announcements and prepare Christmas and Easter leave schedules
Requirements
What you’ll need- At least 2 years of experience in an administrative role
- Experience working with international clients or teams, particularly from Australia, the United States, or New Zealand
- Proficiency with software/tools such as Microsoft Office Suite, Google Workspace, and project management tools
- Experience managing calendars or scheduling appointments for an executive or team
- Comfortable communicating with clients, vendors, and team members via calls, text, email, or other channels
- Self-provided equipment: computer with at least 8GB RAM, 512GB HDD/SSD, Intel Core i5 or AMD Ryzen 5 (12th generation or newer), Windows 11 Home or Pro
- Power backup such as a power station, power bank, or UPS
- Secondary/external monitor
- Noise-cancelling headset and webcam
- Minimum internet speed of 40–50 Mbps for both download and upload
- BIR self-registration and required government contributions as an independent contractor
- NBI or Police Clearance
- Government-issued ID
- Ability to work 7:00 AM–4:00 PM Manila time, Monday to Friday
- English proficiency test submission
- Personality test submission
- Quiet, enclosed work-from-home location with sufficient space
- Dual-monitor setup
- Compliance with Wingman IT, security, system-monitoring, and productivity requirements
- References from a former employer, supervisor, or company representative
- Acceptance that the independent contractor agreement is under Singapore law and Philippines Resources Pte. Ltd.
- Acceptance of background and qualification checks
Benefits
Comp & perks- 20 Paid Time Off
- Referral Bonus: 70 AUD per successful referral to the Wingman platform, paid at the 1st month mark with a client contract
- Annual trip to connect with the broader Wingman community in person
- Dedicated Support Contact (CSM)
- Access to a network of fellow contractors and onshore specialists
- Optional upskilling sessions, peer learning, and developmental pathways
- Potential for additional contracts, Statements of Work, or expanded workloads
- High-impact projects with top-tier Australian partners
- Full autonomy over how work is completed
- HR, tax, and setup guidance
- 100% work-from-home contracts designed for remote delivery