Wingman Group

Compliance

• Review loan files before submission and/or settlement for completeness and accuracy
• Check applications against lender requirements and Australian mortgage compliance standards
• Review broker notes, client information, supporting documents, and compliance records
• Verify income, liabilities, expenses, assets, and other financial information
• Identify missing information, errors, inconsistencies, and potential compliance issues
• Raise issues with brokers and follow up on outstanding compliance items
• Conduct regular quality checks and audits on completed and in-progress loan files
• Ensure compliance documents, disclosures, consents, and records are completed and stored
• Monitor broker adherence to processes and SOPs
• Track errors and recurring issues and provide feedback to brokers and management
• Assist with process improvements and SOP updates
• Maintain quality and compliance reports and provide updates on findings and trends
• Support the team with compliance-related queries and clarify process requirements

Mortgage Compliance Officer

Administration

• Update the client database system
• Schedule meetings with home buyers and sellers
• Generate client information and feedback
• Act as the initial contact for potential clients through phone calls or email
• Update transaction management systems
• Draft listing agreements
• Proofread and manage contracts
• Prepare documentation for real estate license renewal
• Ensure file compliance for mortgage loans, escrow openings, and other transactions
• Manage social media platforms
• Update online property profiles
• Create marketing collateral such as flyers, posters, and ads
• Communicate with clients, vendors, and team members via calls, text, email, and other channels
• Collaborate with Australian partners and onshore specialists

Real Estate Sales Administrator

Manager

• Source and screen candidates for high-volume light industrial roles across Seek, Tecside's database and Seek Talent Search
• Build and maintain a live, qualified candidate pipeline for the south Brisbane geographic patch
• Conduct initial phone/video screening before client interviews
• Confirm candidate availability, right-to-work, ticketing and geographic fit
• Coordinate interview scheduling with the Brisbane recruiting consultant
• Deliver a daily cadence of qualified candidates to the desk
• Keep JobAdder updated with candidate records, registration status and interview outcomes
• Extend sourcing into fabrication and construction trades as the desk expands

Candidate Manager

Executive Assistant

• Support a senior Australian executive across multiple businesses and board roles
• Build presentations and decks for board, executive, and client audiences
• Transform raw data into clear, usable insights
• Review reports for accuracy, clarity, and gaps
• Prepare and format reports and board papers
• Provide executive support across email, documents, scheduling, and follow-up
• Track deadlines and commitments across several organisations
• Deliver work directly to the executive in a backend, non-phone, non-client-facing role

Senior Executive Assistant

• Provide administrative and coordination support to an executive
• Manage and organise the executive’s Outlook inbox using folders and categorisation
• Respond to routine enquiries and correspondence where appropriate
• Identify and action emails requiring follow-up
• Manage and maintain the executive’s calendar and schedule
• Schedule appointments, meetings, calls, and discussions
• Coordinate one-on-one meetings with the property management team
• Attend meetings to understand context, priorities, and decisions
• Take clear and accurate meeting notes
• Review meeting recordings, transcripts, and notes where required
• Convert agreed actions and commitments into actionable tasks
• Schedule follow-up meetings and block time in the executive’s calendar
• Attend property management meetings on behalf of or alongside the executive
• Record relevant notes, decisions, and action items
• Coordinate follow-up activities and track commitments through to completion

Accounting Manager

• Monitor and respond to the Info inbox and website enquiries, including checking Junk Mail
• Manage Telstra accounts
• Organise team breakfasts, company events, staff functions, and staff training
• Complete printing, laminating, and large-format plan printing
• Provide general IT assistance to employees
• Prepare and maintain site documentation, including Test & Tag Registers, RCD Tests, Electrical Warning Signs, and Carbon Electrical Installation Test Reports
• Order employee uniforms during onboarding and coordinate distribution
• Organise monthly toolbox talks, send reminders, prepare agendas, and coordinate agenda items
• Create and post SEEK recruitment advertisements, review applications, filter candidates, and arrange or refer interviews
• Inspect company vehicles, document pre-existing damage, ensure cleanliness, obtain Vehicle Usage Agreements, and set up fuel cards, Powerpass, or Cellopark
• Add receipts and invoices to Xero from email accounts
• Reconcile expenses in Xero
• Monitor and action the Accounts inbox
• Enter infringement notices into Xero and arrange payment
• Follow up with site personnel for receipts needed for reconciliation
• Process payroll every Monday

Mortgage Compliance Officer

Real Estate Sales Administrator

Candidate Manager

Senior Executive Assistant

Executive Assistant

Accounting, Admin Support