Executive Assistant

Wingman Group

. Provide administrative and coordination support to an executive .

Posted 9/18/2026full-timeRemote • PhilippinesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative and coordination skills, with proficiency in managing executive calendars, scheduling appointments, and maintaining effective communication with clients and teams. Capable of utilizing Microsoft Office Suite and Google Workspace to support executive functions and track commitments.

Highest-signal resume keywords

Calendar ManagementMicrosoft Office Suite ProficiencyGoogle Workspace ProficiencyClient CommunicationAdministrative Support Experience

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Calendar ManagementEmail OrganisationMeeting CoordinationNote TakingTask ManagementProject Management ToolsAdministrative SupportData EntryFollow-Up CoordinationTime Management

Soft Skills

Communication SkillsOrganisational SkillsAttention to DetailProblem-SolvingInterpersonal Skills

Tools & Technologies

Microsoft Office SuiteGoogle WorkspaceProject Management ToolsOutlookVideo Conferencing Tools

Certifications & Qualifications

NBI or Police ClearanceGovernment-Issued IDBIR Self-Registration

Industry Keywords

Administrative RoleInternational ClientsProperty ManagementIndependent Contractor EngagementRemote Work

About the role

Key responsibilities & impact

Provide administrative and coordination support to an executive
Manage and organise the executive’s Outlook inbox using folders and categorisation
Respond to routine enquiries and correspondence where appropriate
Identify and action emails requiring follow-up
Manage and maintain the executive’s calendar and schedule
Schedule appointments, meetings, calls, and discussions
Coordinate one-on-one meetings with the property management team
Attend meetings to understand context, priorities, and decisions
Take clear and accurate meeting notes
Review meeting recordings, transcripts, and notes where required
Convert agreed actions and commitments into actionable tasks
Schedule follow-up meetings and block time in the executive’s calendar
Attend property management meetings on behalf of or alongside the executive
Record relevant notes, decisions, and action items
Coordinate follow-up activities and track commitments through to completion

Requirements

What you’ll need

At least 2 years of experience in an administrative role
Experience working with international clients or teams, particularly from Australia, the United States, or New Zealand
Proficiency with software or tools such as Microsoft Office Suite, Google Workspace, and project management tools
Experience managing a calendar or scheduling appointments for an executive or team
Comfortable communicating with clients, vendors, and team members via calls, text, email, or other communication channels
Self-provided equipment: computer with 8GB RAM, 512GB HDD/SSD, Intel Core i5 or AMD Ryzen 5 (12th generation or newer), Windows 11 Home or Pro
Power backup such as a power station, power bank, or UPS
Secondary/external monitor
Noise-cancelling headset and webcam
Minimum internet bandwidth of 40–50 Mbps for both download and upload
NBI or Police Clearance
Government-issued ID
BIR self-registration and required government contributions
Ability to work 7AM to 4PM MNL time, Monday to Friday
English proficiency test and personality test
Quiet, sufficiently spacious, closable work-from-home location
Dual monitor setup and backup internet requested
Willingness to comply with Wingman IT and security requirements, system monitoring, and safety tools
Agreement to independent contractor engagement under Singapore law with Philippines Resources Pte. Ltd.

Benefits

Comp & perks

20 Paid Time Off
Referral Bonus - 70 AUD per successful referral to the Wingman platform
Annual Trip
Dedicated Support Contact (CSM)
Access to a Network to collaborate with fellow contractors and onshore specialists
Opportunities to Upskill through optional sessions, peer learning, and developmental pathways
Potential for additional contracts, Statements of Work, or expanded workloads
High-Impact Projects with Australian partners
Flexibility First with full autonomy on how work is delivered
Advisory Support for HR, Tax, and setup guidance
100% Work-From-Home Contracts