Administrative Assistant

Wolters Kluwer

. Own and manage the CISO's complex, dynamic calendar, including scheduling, prioritizing, and resolving conflicts across multiple time zones .

Posted 10/2/2026full-timeUnited StatesSeniorLead💰 $41,100 - $68,900 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates extensive experience in executive support, particularly for C-level executives, with strong organizational, communication, and time-management skills. Proficient in managing complex schedules, coordinating meetings, and handling confidential information with discretion.

Highest-signal resume keywords

Executive Support ExperienceCalendar ManagementMicrosoft Office ProficiencyOrganizational SkillsConfidential Information Handling

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative ReportingWorkforce CoordinationMeeting CoordinationExpense ReportingTravel Coordination

Soft Skills

Attention to DetailInterpersonal SkillsProactive ApproachDependabilityService Orientation

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointTeamsZoomSharePointConcurCoupa

Industry Keywords

CybersecurityRisk ManagementCorporate FunctionsGovernanceProcurement

Tech Stack

Tools & technologies

Cyber Security

About the role

Key responsibilities & impact

Own and manage the CISO's complex, dynamic calendar, including scheduling, prioritizing, and resolving conflicts across multiple time zones
Coordinate and schedule meetings and conference calls; prepare agendas, distribute materials, and capture and follow up on action items
Serve as a primary point of contact and gatekeeper for the CISO
Draft, proofread, and edit emails, presentations, and correspondence on behalf of the CISO
Coordinate logistics for Security Councils, Governance Committees, and Leadership Forums
Maintain annual governance calendars, meeting schedules, document repositories, agendas, minutes, and decision records
Plan and coordinate team events, offsites, workshops, and leadership meetings
Arrange domestic and international travel and prepare and reconcile expense reports
Coordinate onboarding and offboarding activities, including equipment, system and access requests, workspace setup, and orientation scheduling
Maintain Clicktime time-tracking and produce time and attendance reports
Maintain shared drives and internal documentation
Coordinate executive visitors, external partners, and vendor meetings
Produce reports on contractor utilization, resource allocations, timesheet compliance, leave tracking, headcount, open positions, and hiring status
Support month-end and quarter-end reporting cycles
Coordinate budget reviews, purchase requests, purchase orders, invoices, vendor actions, contractor renewals, and contract approval workflows
Maintain records of security-related subscriptions and services
Handle confidential information with discretion and integrity
Track deadlines, deliverables, and follow-ups for the CISO and team
Improve administrative processes and team efficiency

Requirements

What you’ll need

7+ years supporting Executives, preferably within Technology, Cybersecurity, Risk, Audit, or Corporate Functions
Experience supporting VP, SVP, CISO, CIO, or C-level executives
Experience coordinating global meetings across multiple geographies
Strong experience with administrative reporting and workforce coordination
Exceptional organizational and time-management skills with strong attention to detail
Excellent written and verbal communication skills
Proven discretion and sound judgment when handling confidential and sensitive matters
Excellent interpersonal skills
Proactive and dependable
Comfortable working with senior executives
Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, Zoom, SharePoint)
Familiarity with expense and travel platforms (e.g., Concur)
Adept at introducing and utilizing new technologies, including AI tools used by Wolters Kluwer
Familiarity with procurement systems (e.g. Coupa)
Ability to anticipate needs, work independently, and remain calm and effective under pressure
A professional, service-oriented, and collaborative approach

Benefits

Comp & perks

Medical, Dental, & Vision Plans
401(k)
FSA/HSA
Commuter Benefits
Tuition Assistance Plan
Vacation and Sick Time
Paid Parental Leave