Executive Assistant

Women Donors Network

. Serve as the trusted executive administrative partner to the President & CEO .

Posted 10/23/2026full-timeRemote • United StatesSeniorLead💰 $125,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates extensive experience in executive administrative support, including expertise in scheduling, travel coordination, and project management. Proven ability to cultivate relationships with diverse stakeholders and manage sensitive information with discretion.

Highest-signal resume keywords

Executive Administrative SupportProject ManagementGoogle Workspace ExpertiseBoard Meeting CoordinationRelationship Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

SchedulingTravel CoordinationMeeting PreparationProject TrackingWorkflow Management

Soft Skills

DiscretionCollaborationCommunicationAdaptabilityProfessional Growth

Tools & Technologies

Google WorkspaceProject Management SystemsCRM Data Management

Industry Keywords

Executive OfficeSocial JusticeStakeholder CollaborationBoard of DirectorsOrganizational Success

About the role

Key responsibilities & impact

Serve as the trusted executive administrative partner to the President & CEO
Manage the President & CEO's complex calendar, appointments, meetings, travel, inbox, and correspondence
Prioritize requests, draft responses, coordinate follow-through, and protect the President & CEO's time
Collaborate with the WDN Leadership Team to prepare the President & CEO for meetings, events, and decisions
Support relationship management with staff, consultants, members, Board members, and external partners
Prepare meeting and event materials, attend meetings, and take minutes as needed
Track action items and deliverables arising from the President & CEO's commitments
Coordinate expenses, itineraries, logistics, speaking engagements, and events
Partner with the Chief of Staff on Executive Office priorities and stakeholder collaboration
Maintain digital files and records for document, knowledge, and information management
Plan and execute Executive Office special projects from start to finish
Serve as primary point of contact between the Executive Office and WDN/WDA Boards
Support board meetings, presentations, communications, retreats, minutes, and follow-up
Participate in team meetings and projects and collaborate with colleagues
Support onboarding and training of new team members
Pursue professional growth through training, workshops, and self-directed learning
Contribute to organizational success by learning industry trends and best practices

Requirements

What you’ll need

At least 8 years of experience in executive administrative support
Experience supporting executive team members
Previously demonstrated experience and comfort with remote work
Strong project management skills and successful management of multiple workstreams, competing deadlines, and dependencies
Expertise in scheduling, travel coordination, correspondence, meeting preparation, and project tracking
Experience managing an executive's workflow and schedule
Experience handling sensitive organizational, staff, donor, and personal information with discretion
Previous experience supporting a Board of Directors, including board meetings, retreats, materials, communications, and accurate minutes
Experience cultivating relationships across diverse stakeholders
Experience working closely with a Chief of Staff or similar senior partner
Expertise with Google Workspace, AI, and project management systems
Ability to manage multiple calendars and platforms, prepare presentation decks, manage CRM data, and run meetings smoothly
Ability to work weekday hours in the Pacific Time Zone and outside regular business hours when needed
Deep commitment to social justice and alignment with WDN/A's mission and values
Must be based in the United States; applications from outside the United States and staffing agencies are not accepted
Must be able to travel occasionally within the United States
Application, resume, and cover letter required

Benefits

Comp & perks

Medical, Dental and Vision Insurance (paid by WDN at 100% for employees and 80% for dependents)
401K Contribution (4% of gross pay contributed by WDN and an additional 3% match of gross pay)
20 Vacation Days
14 Sick Days
14 Company Holidays
Partial Reimbursement of Internet and Phone Expenses
Stipends for Remote Office Expenses
Co-Working Stipend
Learning and Development Stipend
Occasional travel within the United States for meetings, team retreats and organizational events
Accommodations during the application, interview, and hiring process for candidates with disabilities