Facility Administrative Assistant

Worldwide Flight Services (WFS)

. Read and route incoming mail to appropriate individuals .

Posted 9/15/2026full-timePhoenix • Arizona • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates proficiency in MS Office applications, particularly Excel, and possesses strong verbal and written communication skills. Capable of managing time-sensitive tasks while maintaining attention to detail and organizational effectiveness in a fast-paced office environment.

Highest-signal resume keywords

MS Office ProficiencyExcel ExpertiseTyping Speed of 45 WPMCustomer Billing SupportTime & Attendance Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Typing SpeedCustomer Billing SupportTime & Attendance ManagementOffice Equipment MaintenanceCash Deposit Preparation

Soft Skills

Excellent Communication SkillsAttention to DetailOrganizational SkillsAbility to Work IndependentlyAbility to Handle Stress

Certifications & Qualifications

Bachelor's Degree Preferred

Industry Keywords

Office ExperienceFast-Paced EnvironmentTime-Sensitive DeadlinesPayroll CoordinationBenefit Enrollment

About the role

Key responsibilities & impact

Read and route incoming mail to appropriate individuals
Prepare outgoing mail and correspondence, including email, faxes, and overnight packages
Prepare cash deposits where applicable
Compose and type routine correspondence
Answer, route, and screen telephone calls
Greet walk-in traffic and scheduled visitors and escort them appropriately
Make copies of correspondence and printed materials
Order and maintain supplies
Arrange office equipment maintenance
Provide customer billing support and weekly statistics support
Support Payroll with Time & Attendance, including polling weekly punches and approved timecard edits
Upload hours files to Payroll for processing
Enter new employees into the time clock and advise on punch issues
Coordinate with Corporate HR to ensure new-hire and separation information is entered promptly into Payroll, HR, and Time & Attendance systems
Assist with benefit enrollment periods and communications
Monitor uniform distribution and inventories
Participate in related special projects and tasks

Requirements

What you’ll need

Bachelor's degree in a related field preferred
Minimum typing speed of 45 WPM
Excellent verbal and written communication skills
Strong computer skills
Proficiency in MS Office applications
Strong knowledge of Excel
Ability to work rotating shifts, including weekends, holidays, and days off
Ability to read, write, fluently speak, and understand English
Ability to handle the stress of a fast-paced eight-hour shift
Ability to learn and apply PC skills
Ability to concentrate on detail
Prior office experience reflecting a high level of responsibility, urgency, and ability to quickly grasp and implement new concepts
Ability to prioritize and meet time-sensitive deadlines
Ability to work independently and collaboratively
Attention to detail and exceptional organizational and time management skills
Ability to maintain regular and punctual attendance
Ability to remain stationary 50% of the time and perform office-related physical tasks
Ability to lift, carry, or move objects, files, and documents up to 10 pounds

Benefits

Comp & perks

Access earned pay in advance through the DailyPay app
On-the-spot awards through the Awardco Platform, including gift cards and more
Multiple medical insurance options for full- and part-time employees
Travel discounts
Pet insurance
Discount shopping
Wellness programs
401(k) program
Internal mobility and transfer opportunities