Facility Administrative Assistant

Worldwide Flight Services (WFS)

. Read and route incoming mail to the appropriate individual .

Posted 9/17/2026full-timeToledo • Ohio • United StatesMid-LevelSenior💰 $20 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates proficiency in MS Office applications, particularly Excel, and possesses strong verbal and written communication skills. Capable of managing office tasks efficiently while maintaining attention to detail and organizational excellence.

Highest-signal resume keywords

MS Office ProficiencyExcel ExpertiseTyping Speed of 45 WPMCustomer Billing SupportOffice Administration Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Typing SpeedOffice Equipment MaintenanceCash Deposits PreparationTime & Attendance ManagementPayroll ProcessingCorrespondence CompositionData EntrySupply ManagementStatistical ReportingBenefit Enrollment Assistance

Soft Skills

Verbal CommunicationWritten CommunicationAttention to DetailOrganizational SkillsTime Management

Certifications & Qualifications

Bachelor's Degree Preferred

Industry Keywords

Office AdministrationCustomer SupportHR CoordinationFast-Paced EnvironmentADA ComplianceFMLA Compliance

About the role

Key responsibilities & impact

Read and route incoming mail to the appropriate individual
Prepare outgoing mail and correspondence, including email, faxes, and overnight packages
Prepare cash deposits where applicable
Compose and type routine correspondence
Answer, route, and screen telephone calls
Greet walk-in traffic and scheduled visitors and escort them to the appropriate area or person
Make copies of correspondence and other printed materials
Order and maintain supplies
Arrange office equipment maintenance
Provide customer billing support and weekly statistics support
Support Payroll with Time & Attendance by polling weekly punches and approved time-card edits
Upload hours files to Payroll for processing
Enter new employees into the time clock and advise of punch issues
Coordinate with Corporate HR to ensure new-hire and employee-separation information is timely entered into Payroll, HR, and Time & Attendance systems
Assist with benefit enrollment periods and distribution of communications
Monitor uniform distribution and inventories
Participate in related special projects and tasks

Requirements

What you’ll need

Bachelor's degree in related field preferred
Minimum typing speed of 45 WPM
Excellent verbal and written communication skills
Strong computer skills
Proficiency in MS Office applications
Strong knowledge of Excel
Ability to work rotating shifts, including weekends, holidays, and days off
Ability to read, write, fluently speak, and understand English
Ability to handle the stress of a fast-paced eight-hour shift
Ability to learn PC skills and apply knowledge
Ability to concentrate on detail
Prior office experience reflecting a high level of responsibility, urgency, and ability to quickly grasp and implement new concepts
Ability to prioritize and meet time-sensitive deadlines
Ability to work independently and collaboratively
Attention to detail and exceptional organizational and time-management skills
Ability to maintain regular and punctual attendance consistent with ADA, FMLA, and other federal, state, and local standards
Ability to remain stationary 50% of the time and perform office-related physical tasks
Ability to lift, carry, or move objects, files, and documents up to 10 pounds

Benefits

Comp & perks

DailyPay app for accessing pay in advance
On-the-spot awards through the Awardco Platform, including gift cards and more
Multiple medical care options for full- and part-time employees
Travel discounts
Pet insurance
Discount shopping
Wellness programs offered to all employees
401(k) program
Opportunity for internal mobility and transfers