Facility Administrative Assistant

Worldwide Flight Services (WFS)

. Read and route incoming mail to appropriate individuals .

Posted 10/14/2026full-timeLos Angeles • California • United StatesMid-LevelSenior💰 $25 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and time management skills while providing administrative support, including proficiency in MS Office applications and effective communication abilities. Capable of managing payroll processes and maintaining attention to detail in a fast-paced environment.

Highest-signal resume keywords

MS Office ProficiencyExcel KnowledgeTyping Speed of 45 WPMCustomer Billing SupportPayroll Processing Support

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Typing SpeedMS Office ApplicationsExcelPayroll ProcessingTime & Attendance SystemsOffice Equipment MaintenanceCash DepositsCorrespondence PreparationData EntryInventory Management

Soft Skills

Verbal CommunicationWritten CommunicationAttention to DetailOrganizational SkillsAbility to Work Independently

Certifications & Qualifications

Bachelor's Degree Preferred

Industry Keywords

Office ExperienceCustomer SupportTime ManagementFast-Paced EnvironmentADA ComplianceFMLA Compliance

About the role

Key responsibilities & impact

Read and route incoming mail to appropriate individuals
Prepare outgoing mail and correspondence, including email, faxes, and overnight packages
Prepare cash deposits, where applicable
Compose and type routine correspondence
Answer, route, and screen telephone calls
Greet walk-in traffic and scheduled visitors and escort them to the appropriate area or person
Make copies of correspondence and other printed materials
Order and maintain supplies
Arrange office equipment maintenance
Provide customer billing support and weekly statistics support
Support Payroll with Time & Attendance by polling weekly time-clock punches and approved time-card edits
Upload hours files to Payroll for processing
Enter new employees into the time clock and advise of punch issues
Coordinate with Corporate HR to ensure new-hire and employee-separation information is sent for timely entry into Payroll, HR, and Time & Attendance systems
Assist with benefit enrollment periods and distribution of communications
Monitor uniform distribution and inventories
Participate in related special projects and tasks

Requirements

What you’ll need

Bachelor's degree in related field preferred
Minimum typing speed of 45 WPM
Excellent verbal and written communication skills
Strong computer skills
Proficiency in MS Office applications
Strong knowledge of Excel
Ability to work rotating shifts, including weekends, holidays, and days off
Ability to read, write, fluently speak, and understand English
Ability to handle the stress of a fast-paced eight-hour shift
Ability to learn PC skills and apply knowledge
Ability to concentrate on detail
Prior office experience reflecting a high level of responsibility, urgency, and ability to quickly grasp and implement new concepts
Ability to prioritize and meet time-sensitive deadlines
Ability to work independently and collaboratively
Attention to detail and exceptional organizational and time management skills
Maintain regular and punctual attendance consistent with ADA, FMLA, and other federal, state, and local standards

Benefits

Comp & perks

Access pay in advance through the DailyPay app
On-the-spot awards through the Awardco Platform, including gift cards and more
Multiple medical care options for full- and part-time employees
Travel discounts
Pet insurance
Discount shopping
Wellness programs
401(k) program
Internal mobility and transfer opportunities