Event Planning Specialist

Wounded Warrior Project

. Support WWP Programs team with meeting and event logistics for warriors and staff, including site selection, rate negotiation, catering, and on-site event support .

Posted 9/22/2026full-timeUnited StatesMid-LevelSenior💰 $68,812 - $86,016 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in event planning and management, including contract negotiation, budget management, and effective communication with diverse stakeholders. Proficient in using event management software and tools to streamline processes and enhance event execution.

Highest-signal resume keywords

Event PlanningContract NegotiationBudget ManagementProject ManagementMicrosoft Office Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event ManagementContract ReviewBudget ReconciliationRegistration SoftwareCventSalesforceCatering NegotiationSite SelectionRate NegotiationFinancial Reporting

Soft Skills

Interpersonal CommunicationOrganizational SkillsTime ManagementEmotional IntelligencePublic Speaking

Industry Keywords

HospitalityEvent LogisticsMeeting PlanningVendor ManagementExpense Control

About the role

Key responsibilities & impact

Support WWP Programs team with meeting and event logistics for warriors and staff, including site selection, rate negotiation, catering, and on-site event support
Negotiate rates with hotels, ground transportation, and audio-visual vendors
Create event menus and negotiate pricing and contract details with catering companies
Identify cost savings, utilize expense controls, and manage budgets effectively
Build timelines, agendas, and activities
Use registration software to source venues, monitor registration, manage budgets, and generate reports using tools such as Cvent and Salesforce
Facilitate communications among Travel & Events and WWP teammates and departments
Collaborate with registration and travel teammates
Manage and prioritize multiple events and identify alternatives in challenging situations
Participate in event and meeting marketing as appropriate
Perform recordkeeping using registration software
Reconcile event finances, process invoices and receipts, verify billing with accounting, and prepare financial reports
Review contracts and invoices, including tax exemption and banquet event orders
Complete event close-outs with budget reviews, feedback surveys, and recommendations for future improvements
Attend and participate in required training and meetings
Perform other duties as assigned

Requirements

What you’ll need

Three years of experience working in events or meetings planning, or in a hospitality environment
One year of experience negotiating contracts
Bachelor’s degree in event planning, hospitality, or relevant field; equivalent combination of relevant experience, education, training, and certification may be considered in lieu of degree
Working knowledge of event management
Demonstrated ability to manage events of varying complexity
Strong project management, organizational, and time management skills
Ability to manage multiple priorities, work under pressure, adapt to changing priorities, and meet deadlines
Ability to interact with diverse team members, leadership, and external vendors and build effective working relationships
Strong interpersonal, written, and verbal communication skills
Demonstrated emotional intelligence, diplomacy, and empathy
Professional presence and ability to speak in public and represent the organization
Demonstrated attention to detail and accuracy
Proficiency using Microsoft Office
Unequivocal commitment to the highest standards of personal and business ethics and conduct
Mission-driven, guided by core values, and a pleasure to work with

Benefits

Comp & perks

A flexible hybrid work schedule (three days in the office, two days’ work from home)
Full medical, dental, and vision coverage for both teammates AND family members
Competitive pay and performance incentives
A fun, mission-focused, and collaborative team environment
Medical/Prescription drug, Dental, Vision, Life/AD&D, Short-term Disability, Long-term Disability, and an Employee Assistance Program
401(k)-retirement plan
Competitive PTO package
Sick Leave
Family Care Leave
Paid Holidays
Birthday Holiday
Education Assistance
Teammate Wellness Program
Bereavement Leave
Up to 10% travel