Event Planning Specialist

Wounded Warrior Project

. Support WWP Programs team with meeting and event logistics for warriors and staff, including site selection, rate negotiation, catering, and onsite event support .

Posted 9/28/2026full-timeUnited StatesMid-LevelSenior💰 $60,211 - $82,432 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in event planning and management, including contract negotiation, budget management, and effective communication with diverse stakeholders. Proficient in using event management tools like Cvent and Salesforce to streamline processes and enhance event execution.

Highest-signal resume keywords

Event PlanningContract NegotiationBudget ManagementProject ManagementCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event ManagementContract ReviewFinancial ReconciliationCatering NegotiationSite Selection

Soft Skills

Interpersonal SkillsOrganizational SkillsTime ManagementAttention to DetailPublic Speaking

Tools & Technologies

CventSalesforceMicrosoft Office

Certifications & Qualifications

Certified Meeting Professional (CMP)

Industry Keywords

HospitalityEvent LogisticsVendor ManagementExpense ControlMeeting Marketing

About the role

Key responsibilities & impact

Support WWP Programs team with meeting and event logistics for warriors and staff, including site selection, rate negotiation, catering, and onsite event support
Negotiate rates with hotels, ground transportation, audio-visual companies, and other vendors
Create event menus and negotiate pricing and contract details with catering companies
Identify cost savings, utilize expense controls, and manage budgets effectively
Build timelines, agendas, and activities
Use Cvent and Salesforce to source venues, monitor registration, manage budgets, and generate reports
Facilitate communications among Travel & Events and WWP teammates and departments
Collaborate with registration and travel teammates
Manage and prioritize multiple events and adapt procedures when situations change
Participate in event and meeting marketing as appropriate
Maintain event records using registration software
Perform financial reconciliations, process invoices and receipts, reconcile billing, and prepare financial reports
Review contracts and invoices, including tax exemptions and banquet event orders
Complete event close-outs with budget reviews, surveys, detailed summaries, and recommendations for improvement
Attend required training and meetings
Perform other duties as assigned

Requirements

What you’ll need

Three years of experience working in events or meetings planning, or in a hospitality environment
One year of experience negotiating contracts
Bachelor’s degree in event planning, hospitality, or relevant field; equivalent combination of relevant experience, education, training, and certification may be considered in lieu of degree
Working knowledge of event management and ability to manage events of varying complexity
Strong project management, organizational, and time management skills
Ability to manage multiple priorities, work under pressure, adapt to changing priorities, and meet deadlines
Ability to interact with diverse team members, leadership, and external vendors
Strong interpersonal, written, and verbal communication skills
Professional presence and ability to speak in public and represent the organization
Demonstrated attention to detail and accuracy
Proficiency using Microsoft Office
Commitment to high standards of personal and business ethics and conduct
Up to 10% travel
Certified Meeting Professional (CMP) is preferred

Benefits

Comp & perks

A flexible hybrid work schedule (three days in the office, two days’ work from home)
Full medical, dental, and vision coverage for both teammates AND family members
Competitive pay and performance incentives
A fun, mission-focused, and collaborative team environment
Medical/Prescription drug, Dental, Vision, Life/AD&D, Short-term Disability, Long-term Disability, and an Employee Assistance Program
401(k)-retirement plan
Competitive PTO package
Sick Leave
Family Care Leave
Paid Holidays
Birthday Holiday
Education Assistance
Teammate Wellness Program
Bereavement Leave