Patent Docketing Specialist

WSGR

. Coordinate and maintain all aspects of the patent computerized docket system .

Posted 11/5/2026full-timeRemote • United StatesMid-LevelSenior💰 $35 - $48 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates extensive knowledge of patent docketing procedures, including familiarity with CPI and the USPTO's PAIR system, while ensuring high accuracy and attention to detail in managing deadlines and electronic filing systems.

Highest-signal resume keywords

Automated Patent Docketing ExperienceCPI KnowledgeUSPTO PAIR System ProficiencyMicrosoft Office ProficiencyAttention To Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Patent Docketing ProceduresElectronic Filing SystemsCalendar ManagementDocket Reports PreparationDocument Management SystemsDeadline MonitoringCase SetupIntake AssistanceData AccuracyForeign Patent Procedures

Soft Skills

Strong Communication SkillsOrganizational SkillsAbility To Manage Multiple PrioritiesCollaboration SkillsMinimal Direction Capability

Industry Keywords

USPTOPCTPatent Application FilingsOffice ActionsMaintenance FeesDocketing DatabaseIP Practice GroupThird-Party Docketing VendorsVirtual CollaborationClient Transfers

About the role

Key responsibilities & impact

Coordinate and maintain all aspects of the patent computerized docket system
Work closely with practice group lawyers, staff, and third-party docketing vendors to provide efficient patent support services
Calendar dates related to patent application filings, formalities, office actions, and maintenance fees
Download and file electronic correspondence from the USPTO, foreign patent offices, or foreign agents into the document management system
Circulate incoming correspondence to the appropriate attorney teams
Prepare firm-standard and custom docket reports
Proactively monitor due dates to ensure deadlines are met on time
Review outstanding dates in the docketing database, consult with supervisors, and advance or de-docket as instructed
Open and close matters in the docketing database as needed
Set up new cases in the docketing database
Assist with intakes and transfers related to new clients, attorney hires, attorney departures, or changes in counsel
Participate in IP practice group and docketing team meetings
Provide backup support to other docketing staff as needed
Perform other tasks as assigned

Requirements

What you’ll need

5+ years of automated patent docketing experience; candidates with more experience are also considered
Bachelor’s degree preferred, or equivalent experience
Familiarity with electronic filing systems and paperless docketing
Extensive knowledge of CPI and the USPTO's Patent Application Information Retrieval (PAIR) system
Knowledge of U.S., PCT, and foreign patent docketing procedures
Understanding of rules and deadlines for domestic and foreign patents
High level of accuracy and attention to detail
Ability to manage multiple priorities
Proficiency in Microsoft Office (Word, Outlook, and Excel)
Strong written and verbal communication skills
Strong organizational skills
Ability to perform duties with minimal direction
Ability to communicate and collaborate virtually with colleagues

Benefits

Comp & perks

Highly competitive salary and benefits package
Discretionary year-end merit bonus based on performance
Overtime may be included in compensation