Sponsor Relations Coordinator – Events

WTWH Media LLC

. Serve as primary relationship owner and day-to-day contact for sponsors and exhibitors from contract signature through post-event wrap .

Posted 9/18/2026full-timeRemote • United StatesMid-LevelSenior💰 $56,000 - $61,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing sponsor and exhibitor relationships throughout the event lifecycle, including onboarding, communication, and issue resolution. Proficient in utilizing event management software and tools to enhance operational efficiency and ensure successful event execution.

Highest-signal resume keywords

Cvent ExperienceEvent Management Software ProficiencyCustomer Service SkillsProject ManagementAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event ManagementSponsorship CoordinationLead Retrieval TrainingExhibitor Portal ManagementFloor Plan Software UsageContract ManagementDeadline TrackingIssue ResolutionCommunication StrategyOn-Site Event Execution

Soft Skills

Problem SolvingAbility to Work Under PressureOrganizational SkillsTeam CollaborationProcedure Creation

Tools & Technologies

Microsoft OfficeCventEvent AppsExhibitor PortalsMeeting-Scheduling Tools

Industry Keywords

Sponsorship ManagementEvent PlanningClient RelationsHospitalityMarketing Coordination

About the role

Key responsibilities & impact

Serve as primary relationship owner and day-to-day contact for sponsors and exhibitors from contract signature through post-event wrap
Own and manage the sponsor issue queue, including triage, response expectations, resolution tracking, and written follow-up
Onboard new sponsors and exhibitors through a structured process
Build sponsorship toolkits in the Cvent exhibitor portal
Train sponsor teams on lead retrieval, event apps, exhibitor portals, and meeting-scheduling tools
Create and execute sponsor and exhibitor communications across pre-event, on-site, and post-event phases
Conduct pre-event kickoff calls to confirm deliverables, deadlines, and success criteria
Maintain the master sponsorship planner covering contract terms, finance status, and fulfillment
Collect and track contracted deliverables against deadlines
Coordinate sponsor-facing promotion with marketing
Coordinate physical fulfillment with marketing and operations
Create and manage exhibit floor plans and booth assignments using floor plan software
Track sponsorship inventory and flag under-performing assets
Run scheduled sponsor check-ins during events and resolve issues with operations, AV, and registration
Partner with portfolio leaders to execute the on-site rebooking process

Requirements

What you’ll need

Bachelor’s degree in hospitality, communication or related field
3+ years relevant events experience in a client/customer facing role
Experience with CVENT or other event management software
High-level proficiency with Microsoft Office applications
Ability to lead multiple concurrent projects, solve problems, and consistently meet deadlines with minimal supervision
Excellent customer service skills
Ability to work effectively in a high-pressure environment
Superior attention to detail
Ability to create procedures
Desire for accuracy in job performance
Frequent travel, up to twice per month February through November, typically three to four days at a time, including extended on-site days

Benefits

Comp & perks

Competitive salary
Premium medical, dental, vision and other health plans – you choose what fits your needs
Full vested 401(k) match
Generous paid time off, including vacation, sick, float, bereavement, 12 office holidays
Flexible working hours
Supportive work/life balance
Paid parental leave
Dynamic, dedicated, fun and hard-working environment
Collaborative work environment in a growing market
Consistently ranked as a Top Workplace
Included on the Forbes 5000 Fastest Growing Companies for 5+ years