Administrative Assistant – Department of Medicine

WVU Online

. Coordinate program purchasing activities, invoice processing, credit card reconciliations and payroll processing .

Posted 10/6/2026full-timeUnited StatesJuniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills while providing comprehensive administrative support in a healthcare setting. Proficient in managing office operations, including purchasing, payroll processing, and maintaining confidentiality of sensitive information.

Highest-signal resume keywords

Office Administration ExperienceMicrosoft Office Suite ProficiencyExcellent Oral and Written CommunicationOrganizational SkillsKnowledge of Medical Terminology

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office AdministrationPayroll ProcessingBasic Mathematical SkillsReport Review and ApprovalInventory Management

Soft Skills

Excellent Communication SkillsConfidentiality MaintenanceOrganizational Skills

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft AccessMicrosoft PowerPointMicrosoft Outlook

Certifications & Qualifications

Bachelor's Degree

Industry Keywords

Healthcare AdministrationMedical TerminologyPatient CommunicationCommunity EducationLogistical Support

About the role

Key responsibilities & impact

Coordinate program purchasing activities, invoice processing, credit card reconciliations and payroll processing
Provide administrative support services to the WVU Positive Health Clinic
Type, edit and compose routine and confidential reports, meeting minutes and correspondence
Answer telephones, schedule meetings, maintain calendars and perform basic administrative duties
Coordinate credit card reconciliation and process travel-related forms and documentation
Review reports for completeness, accuracy and appropriateness
Review and approve office order requests
Order, purchase, receive and document supplies while maintaining program inventory
Perform office management duties, including payment of rent and utilities and management of staff cell phones and iPads for telemedicine
Receive, sort, track and distribute correspondence and packages
Create letters, memos, PowerPoint slides and meeting packets
Liaise with Information Technology to troubleshoot computer, shared drive, fax, telephone, copier and telemedicine needs
Organize meetings, including attendance, agendas, minutes, locations and travel coordination
Communicate with patients, family members and physicians
Prepare patient mail-outs and new patient intake folders
Forward lab reports, prescription refills and other patient information to appropriate clinic personnel
Assist with website content preparation
Assist with Food Pantry operations and receiving
Provide logistical support for community education and testing events
Drive to purchase Emergency Financial Assistance Cards, Transportation Cards or attend community events as required
Perform other duties as assigned

Requirements

What you’ll need

Bachelor's degree required
A minimum of one (1) year of office administration or related administrative support experience required
Any equivalent combination of related education and/or experience will be considered
Basic computer knowledge and ability to operate standard office software preferred
Ability to maintain confidentiality of all information
Excellent oral and written communication skills
Excellent organizational skills
Basic mathematical skills preferred
Prior experience with Microsoft Office Suite applications, including Word, Excel, Access, PowerPoint and Outlook preferred
Knowledge of medical terminology preferred
Previous experience with payroll preferred
All qualifications must be met by the time of employment

Benefits

Comp & perks

37.5-hour work week
13 paid holidays
24 annual leave (vacation) days per year
18 sick days per year
Health insurance and other benefits
401(a) retirement savings with 6% employee contribution match
Eligibility to continue health insurance after retirement
Other retiree perks
Wellness programs