WVU Online

Academic Advisor

• Plans, implements and coordinates programming including recruitment, new student orientation, academic academies, multi-year retention initiatives and academic support services
• Assists senior leadership in collecting and analyzing enrollment data to increase retention, persistence and completion
• Collaborates with recruitment staff to support initiatives increasing yield of first-time admits to deposits
• Coordinates with career services staff to help students select majors, identify career pathways and build professional profiles
• Serves on college- and/or university-wide task forces and committees impacting student success
• Provides academic counsel for selecting, matriculating to, and completing baccalaureate and professional degrees
• Develops and prepares four- or five-year academic plans and records them in DegreeWorks
• Tracks and monitors persistence and completion and revises plans when necessary
• Uses appreciative, developmental, intrusive and prescriptive academic advising approaches
• Interprets the WVU Undergraduate Catalog and degree-conferral policies
• Uses Banner and SSC Campus to track academic history and in-progress work
• Conducts outreach to at-risk students and refers them to academic, career and support services
• Guides students through academic and federal financial aid suspension appeals, including creating academic success plans
• Assists with transient approval by reviewing course equivalencies
• Assesses student concerns and makes referrals to University representatives and units
• Participates in unit events including on-campus recruiting, orientation, academic academies and commencement
• Supports students transitioning from high school to college through convocation and orientation programs
• Maintains knowledge of federal statutes such as FERPA protecting academic-record confidentiality

Senior Academic Advisor – College of Business and Economics

• Advise students and coordinate activities and events at West Virginia University
• Plan, implement, and coordinate recruitment, new student orientation, academic academies, retention initiatives, and academic support services
• Collect and analyze enrollment data to increase retention, persistence, and completion
• Support recruitment initiatives to increase yield of first-time admits to deposits
• Help students select majors, identify career pathways, and build professional profiles
• Serve on college- and university-wide task forces and committees affecting student success
• Provide academic counsel for selecting, matriculating to, and completing baccalaureate and professional degrees
• Develop and maintain four- or five-year academic plans in DegreeWorks
• Track persistence and completion and revise academic plans when necessary
• Conduct appreciative, developmental, intrusive, and prescriptive academic advising
• Interpret the WVU Undergraduate Catalog and remain current on degree-conferral policies and procedures
• Use Banner and SSC Campus to monitor academic history and in-progress work
• Conduct outreach to at-risk students and refer them to academic, career, and other support services
• Guide students through academic and federal financial aid suspension appeals, including creating academic success plans
• Review course equivalencies and support transient approval processes
• Assess student concerns and refer them to University representatives or units
• Participate in recruitment, orientation, academic academy, and commencement events
• Support high-school-to-college transitions through convocation and orientation programs
• Maintain current knowledge of FERPA and academic-record confidentiality requirements

Operations

• Provide operational support for Talent and Culture, including reporting, auditing, program monitoring, and vendor relations
• Generate, distribute, maintain records, initiate actions, and monitor follow-up for weekly, monthly, and annual reports
• Coordinate the university-wide background check program and ensure regulatory compliance
• Review flagged background checks and serve on the Background Check Committee
• Design and provide training for internal university clients performing background checks
• Serve as point of contact for employees, volunteers, and students throughout pre-adverse and adverse background check processes
• Manage the background check vendor relationship, updates, enhancements, invoices, and payments
• Maintain the Employee Relations database
• Conduct weekly, monthly, and annual compliance audits
• Organize and maintain Standard Operating Procedures and update Talent Acquisition webpages and knowledge-base articles
• Process invoices and P-card reconciliation
• Monitor and respond to Salesforce cases and multiple vanity accounts
• Facilitate and monitor Parent / Child requisitions
• Distribute weekly communications to hiring managers and new hires about WVU resources and orientation
• Assist with policy updates, vendor contracts, and RFP processes
• Coordinate the Dual Career Program, including intake meetings, follow-ups, and employment opportunity development
• Support Talent Acquisition outreach, Handshake, career fairs, external job postings, job advertisements, and Workforce WV Virtual career fairs
• Maintain recruitment outreach documentation
• Order office supplies and track IT equipment
• Administer contract services and vendor relationships
• Schedule meetings, including candidate interviews
• Perform other related duties as assigned

Talent Operations Specialist – Talent and Culture

Human Resources

• Provide case-management support for Employee Relations investigations, including workplace investigations, Title IX, BOG Rule 1.6, Code of Conduct, and related processes
• Maintain accurate, complete, confidential, and audit-ready case files, databases, and records
• Generate correspondence, manage documentation, track deadlines, and support timely case closure
• Review interview transcripts and case documentation for completeness, formatting, and recordkeeping requirements
• Prepare investigation notices, correspondence, case summaries, timelines, evidence and interview materials, reports, and related documentation
• Track investigation timelines, procedural requirements, action items, and case status; provide leadership updates
• Support informal-resolution and employee-concern processes through documentation, scheduling, communications, and follow-up
• Retrieve and organize records for FOIA/public-records requests, General Counsel, leadership, audits, and authorized inquiries
• Maintain case-management templates, procedures, checklists, and tracking tools; compile case data and assist with reports, metrics, trends, and process improvements
• Manage Employee Relations intake channels, respond to general inquiries, and route concerns appropriately
• Provide general procedural information regarding investigations, Employee Relations discipline procedures, Title IX, and related processes
• Connect stakeholders with campus and community resources and coordinate interim/supportive measures and referrals
• Coordinate Title IX advisor assignments, meetings, hearings, notices, materials, technology, accessibility needs, communications, and logistics
• Maintain confidential Title IX case, hearing, and advisor-assignment records and monitor deadlines
• Support performance management, corrective actions, probationary reviews, non-renewals, limited-term appointments, FSAP referrals, terminations, and related processes
• Coordinate employment actions with Shared Services Center, Benefits, Payroll, and authorized stakeholders
• Liaise with third-party contracting or staffing agencies regarding employment-practice questions and documentation
• Compile and organize Employee Relations discipline, performance, workplace-conflict, and related process data
• Assist with training materials, templates, process guides, and special projects
• Serve as backup for the Intake Coordinator and HR Representative; perform other related duties

Employee Relations Case Manager – Talent and Culture

• Generate, distribute, and maintain records for standard and custom weekly, monthly, and annual reports
• Initiate actions and monitor follow-up to ensure compliance with internal processes, procedures, and federal, state, and local mandates
• Coordinate the university system-wide background check program for staff, faculty, volunteers, and students
• Review background checks flagged for discrepancies or issues
• Design and provide compliance training for internal university clients performing background checks
• Coordinate and serve on the Background Check Committee
• Serve as point of contact through the pre-adverse and adverse background check process
• Manage the relationship with the background check vendor and coordinate updates and enhancements
• Maintain the Employee Relations database with Employee Relations
• Process background check vendor invoices
• Conduct weekly, monthly, and annual compliance audits
• Organize and maintain Standard Operating Procedures for Talent Acquisition and Recruitment
• Monitor and update the Talent Acquisition and Recruitment webpage
• Review and update internal knowledge-based articles
• Process invoices and P-card reconciliation
• Monitor, respond to, or assign Salesforce cases
• Monitor and respond to messages in multiple vanity accounts
• Facilitate, monitor, and renew Parent / Child requisitions
• Distribute weekly communications to hiring managers and new hires
• Assist with policy updates
• Support vendor contracts and participate in the RFP process
• Coordinate the Dual Career Program, including intake meetings and monthly client follow-up
• Build relationships with external employers, organizations, and HR professionals
• Support talent acquisition outreach, Handshake, college job-sharing activities, and career fairs
• Manage external job postings, job advertisements, renewals, payments, and tracking
• Administer Workforce WV Virtual monthly career fairs
• Maintain recruitment outreach documentation
• Order office supplies and track IT equipment
• Administer contract service vendors
• Schedule meetings and candidate interviews
• Perform other related duties as assigned

• Provide case-management support for Employee Relations investigations involving workplace investigations, Title IX, BOG Rule 1.6, the Code of Conduct, and related processes
• Maintain accurate, complete, confidential, and audit-ready investigation case files, databases, and records
• Generate correspondence, manage documentation, track deadlines, and support timely case closure
• Review interview transcripts and case documentation for completeness, formatting, and recordkeeping requirements
• Prepare investigation notices, correspondence, case summaries, timelines, evidence and interview materials, reports, and related documentation
• Track investigation timelines, procedural requirements, action items, and case status; provide leadership updates
• Support informal-resolution and employee-concern processes through documentation, scheduling, communications, and follow-up
• Retrieve and organize records for FOIA/public-records requests, General Counsel, leadership, audits, and authorized inquiries
• Maintain case-management templates, procedures, checklists, and tracking tools; compile data and assist with reports, metrics, trends, and process improvements
• Manage Employee Relations intake channels, respond to general inquiries, and route concerns appropriately
• Provide general procedural information regarding investigations, Employee Relations discipline procedures, Title IX, and related processes
• Connect employees, students, supervisors, and stakeholders with campus and community resources
• Coordinate Title IX advisor assignments, meetings, hearings, notices, materials, technology, accessibility needs, communications, and logistics
• Maintain confidential Title IX case, hearing, and advisor-assignment records and monitor deadlines
• Support performance management, corrective actions, probationary reviews, non-renewals, limited-term appointments, FSAP referrals, terminations, and related processes
• Coordinate employment actions with Shared Services, Benefits, Payroll, and authorized stakeholders
• Liaise with third-party contracting or staffing agencies regarding employment-practice questions and documentation
• Compile and organize Employee Relations discipline, performance, workplace-conflict, and related process data
• Assist with training materials, templates, process guides, special projects, and backup intake/HR representative duties

Administration

• Provide logistical and operational support to the WVU Board of Governors, WVU Research Corporation, Office of General Counsel, and Executive Initiatives
• Coordinate agendas, schedules, logistics, materials, postings, and deadlines for Board and committee meetings
• Process agenda items and prepare agenda books for Board meetings
• Administer the paperless Board meeting program and manage Board materials
• Arrange travel and hotels for Board members and process travel reimbursements
• Communicate meeting arrangements to Board members
• Take, transcribe, and publish official meeting minutes
• Process and implement approved Board actions and required reports
• Manage public postings, policy comments, revisions, and compliance requirements
• Track Board member training and educational requirements
• Maintain historical Board records and the Board of Governors website
• Provide administrative support to the Board Chair and committee chairs
• Liaise with the Higher Education Policy Commission
• Support WVURC Board meetings through scheduling, agendas, logistics, minutes, records, and follow-up
• Support attorneys with special projects, cases, litigation, case management, schedules, timelines, and deadlines
• Provide staff support for executive initiatives and external partnerships
• Prepare briefing documents, maintain follow-up records, draft correspondence, gather information, coordinate meetings, and complete follow-up actions

Special Assistant, Administration

• Provide operational and supervisory oversight of protocol activation and ongoing regulatory management activities for industry-sponsored and cooperative-group clinical trials
• Oversee the regulatory lifecycle from site selection and feasibility through study activation, maintenance, and closeout
• Supervise assigned staff, including performance management, work assignments, workload assessment and redistribution, time and leave approvals, and professional development
• Participate in recruitment, selection, onboarding, training, and performance management of assigned staff
• Establish performance expectations and operational standards for protocol activation and management
• Provide mentorship, technical guidance, and subject-matter expertise on study activation, regulatory requirements, protocol management, sponsor requirements, and clinical research operations
• Resolve complex operational and regulatory issues with CRU leadership and institutional partners
• Develop standardized workflows, tools, and training resources
• Evaluate operational performance and identify process-improvement, resource-allocation, and workflow-optimization opportunities
• Oversee site selection, feasibility, protocol activation, regulatory startup, IRB review, ancillary reviews, coverage analysis, budget and contract processes, and operational readiness
• Monitor activation timelines, workload, portfolio-level performance metrics, barriers, and study progress
• Oversee CTMS and research-system documentation of study status, milestones, and activation requirements
• Facilitate communication with investigators, sponsors, CROs, CRU personnel, and institutional departments
• Analyze activation performance and report study pipeline, timelines, workload, barriers, and operational performance to leadership
• Oversee regulatory maintenance for active clinical research studies, including amendments, continuing reviews, personnel updates, document maintenance, study closures, and other ongoing requirements
• Coordinate regulatory support for sponsor monitoring visits, audits, inspections, and external reviews
• Monitor regulatory workload, portfolio status, and key performance indicators
• Collaborate with investigators and study teams to implement regulatory changes and study requirements
• Support regulatory compliance through staff education, quality-control activities, process improvement, and coordination with CRU Compliance
• Oversee transition from activation to ongoing regulatory management and timely regulatory closeout

Regulatory Operations Manager

• Provide logistical and operational support to the WVU Board of Governors, WVU Research Corporation, Office of General Counsel, and Executive Initiatives
• Coordinate agendas, schedules, logistics, materials, and deadlines for Board of Governors and committee meetings
• Prepare agenda books and administer the paperless Board meeting program
• Arrange travel and hotels for Board members and process travel reimbursements
• Communicate with Board members regarding meeting arrangements
• Take, transcribe, and publish official meeting minutes
• Process and implement Board actions, policies, appointments, reports, and required filings
• Track Board member training and educational requirements
• Maintain historical Board records and support the Board Chair and committee chairs
• Liaise with the Higher Education Policy Commission and submit required reports
• Maintain the Board of Governors website and post agendas and minutes
• Provide administrative support for WVURC board meetings, including scheduling, agendas, logistics, minutes, records, and filings
• Support attorneys with special projects, litigation, case management, scheduling, deadlines, and legal-services work
• Prepare briefing documents, maintain records, draft correspondence, and coordinate follow-up for executive initiatives and external partnerships
• Perform other duties requested by the Vice President and Chief of Staff

• Provide operational and supervisory oversight of protocol activation and ongoing regulatory management for industry-sponsored and cooperative-group clinical trials
• Oversee the regulatory lifecycle from site selection and feasibility through study activation, maintenance, and closeout
• Supervise assigned staff, including performance management, work assignments, workload assessment and redistribution, time and leave approvals, and professional development
• Participate in recruitment, selection, onboarding, training, and performance management of assigned staff
• Establish and reinforce measurable performance expectations and operational standards
• Provide mentorship, technical guidance, and subject-matter expertise on study activation, regulatory requirements, protocol management, sponsor requirements, and clinical research operations
• Resolve complex operational and regulatory issues with CRU leadership and institutional partners
• Develop standardized workflows, tools, and training resources for regulatory operations
• Evaluate operational performance and identify process improvement, resource allocation, and workflow optimization opportunities
• Participate in CRU SOPs, policies, performance metrics, and quality-control activities
• Oversee site selection, feasibility, and activation of clinical trials
• Coordinate regulatory, operational, financial, scientific review, IRB, ancillary review, coverage analysis, budget, contract, and operational readiness requirements
• Establish and monitor activation timelines, workload, and portfolio-level performance metrics
• Guide Activation Project Managers and oversee CTMS and research-system documentation
• Facilitate communication with investigators, sponsors, CROs, CRU personnel, and institutional departments
• Analyze activation performance and report study pipeline, timelines, workload, barriers, and operational performance to leadership
• Oversee regulatory maintenance for active clinical research studies
• Establish and monitor workflows for protocol amendments, continuing/annual reviews, personnel updates, regulatory document maintenance, study closures, and other ongoing requirements
• Ensure timely submission, tracking, implementation, and documentation of regulatory changes
• Oversee regulatory documentation in electronic regulatory, CTMS, IRB, sponsor, and cooperative-group systems
• Interpret and apply federal regulations, IRB requirements, institutional policies, sponsor requirements, and cooperative-group procedures
• Coordinate regulatory support for monitoring visits, audits, inspections, and external reviews
• Monitor regulatory workload, portfolio status, and key performance indicators and report to CRU leadership
• Collaborate with investigators and study teams to implement regulatory changes and study requirements
• Support regulatory compliance through staff education, quality control, process improvement, and coordination with CRU Compliance
• Oversee transition from activation to ongoing regulatory management and timely regulatory closeout

Recruitment

• Develop, collaborate on, and maintain relationships with leaders to understand business needs and support assigned client areas
• Deliver talent acquisition strategies, sourcing, recruitment, and full lifecycle hiring processes across WVU campuses
• Build talent networks and pipelines using sourcing techniques, passive candidate strategies, and social technologies
• Report sourcing and recruitment performance metrics and ROI quarterly
• Leverage market data, vendors, sourcing channels, and technology to build external talent pipelines
• Provide strategic guidance and support to leaders throughout recruitment and hiring
• Manage hiring processes from initiation through final offer
• Conduct consultative intake meetings for new positions
• Facilitate training on search, recruiting processes, and best practices
• Provide weekly search status reports, assess risks and challenges, and drive solutions
• Screen candidates, validate qualifications, and assess salary expectations
• Manage interviews, including scheduling, interview guides, panel debriefs, and candidate feedback
• Assist leaders in determining salary offers with Classification & Compensation
• Maintain accurate and compliant Applicant Tracking System records
• Develop and execute employment and sponsorship processes with WVU ISSS for foreign national hires
• Explain WVU benefits and compensation to candidates
• Build relationships with colleges, universities, technical schools, students, alumni, and professional associations
• Coordinate, host, and attend recruitment networking events
• Support the Dual Careers Program
• Attend regular in-person and virtual meetings
• Perform other related duties as assigned

Senior Talent Acquisition Recruiter – Talent and Culture

• Develop, collaborate on, and maintain relationships with leaders to understand business needs and support assigned client areas
• Deliver talent acquisition strategies, sourcing, recruitment, and full lifecycle hiring processes across WVU campuses
• Use sourcing techniques, passive candidate strategies, and social technologies to build talent networks and pipelines
• Report sourcing and recruitment performance metrics and ROI quarterly
• Leverage market data, vendors, sourcing channels, and technology to build external talent pipelines
• Provide strategic guidance and support to leaders throughout recruitment and hiring
• Manage hiring processes from initiation through final offer
• Conduct consultative intake meetings for new positions
• Facilitate training on search, recruiting processes, and best practices
• Provide weekly search status reports, assess risks and challenges, and drive solutions
• Screen candidates, validate qualifications, and assess salary expectations
• Manage interviews, develop interview guides, debrief interview panelists, and provide candidate feedback
• Assist leaders in determining salary offers with Classification & Compensation
• Maintain accurate and compliant Applicant Tracking System records
• Collaborate with WVU ISSS on employment and sponsorship processes for foreign national hires
• Explain WVU benefits and compensation to candidates
• Build relationships with colleges, universities, technical schools, students, alumni, and professional associations
• Coordinate, host, and attend recruitment networking events
• Support the Dual Careers Program
• Attend regular in-person and virtual meetings
• Perform other related duties as assigned

Brand Manager

• Develop integrated marketing materials and high-quality visual communications across digital, print, environmental, and promotional channels
• Create marketing assets and graphics for social media, email marketing, digital signage, presentations, print publications, brochures, posters, campus signage, event materials, branded merchandise, and promotional campaigns
• Develop campaign creative supporting student experience, retention, engagement, current parents, and institutional initiatives
• Create scalable design systems and templates to improve consistency across campus
• Prepare production-ready files for digital distribution and commercial printing
• Adapt creative concepts across multiple platforms while maintaining visual consistency and effectiveness
• Design digital and print communications prioritizing usability, clarity, accessibility, and engagement
• Apply UX principles to create intuitive visual solutions for students, parents, and families
• Develop creative assets supporting student success initiatives, campus resources, events, health and wellness, academic support, and parent communications
• Consider user needs, behaviors, and feedback throughout the creative process
• Collaborate with marketing strategists, the Division of Student Life, Parent’s Club, digital services, mixed media, the Design team, writers, content creators, and campus partners
• Ensure creative work aligns with WVU’s visual identity, brand standards, creative direction, and design principles
• Provide additional design support and resources for institutional priorities and evolving marketing needs
• Present creative concepts and explain design decisions using user-centered reasoning
• Manage multiple creative projects through concept development, design execution, revisions, approvals, and final delivery
• Establish project timelines, prioritize competing requests, and ensure efficient, high-quality completion

Graphic Designer – Current Students and Families, Marketing and Brand Strategy

• Develop integrated marketing materials and high-quality visual communications across digital, print, environmental, and promotional channels
• Create graphics for social media, email marketing, digital signage, presentations, print publications, brochures, posters, campus signage, event materials, branded merchandise, and promotional campaigns
• Develop campaign creative supporting student experience, retention, engagement, current parents, and institutional initiatives
• Create scalable design systems and templates to improve consistency across campus
• Prepare production-ready files for digital distribution and commercial printing
• Adapt creative concepts across multiple platforms while maintaining visual consistency and effectiveness
• Design accessible, usable, and engaging digital and print communications
• Apply UX principles to create intuitive visual solutions for students, parents, and families
• Develop creative assets supporting student success, campus resources, events, health and wellness, academic support, and parent communications
• Collaborate with marketing strategists, Student Life, Parent’s Club, digital services, mixed media, writers, content creators, the university Design team, and campus partners
• Present creative concepts and explain design decisions using user-centered reasoning
• Manage multiple creative projects from concept development through design execution, revisions, approvals, and final delivery
• Establish project timelines, prioritize competing requests, and ensure efficient, high-quality completion

Graphic Designer, Current Students and Families – Marketing and Brand Strategy

Director

• Provide direct academic advising to Eberly College of Arts and Sciences undergraduate students, including students in select Eberly majors
• Oversee day-to-day operations of an advising center serving approximately 4,100 students across 32 programs and approximately 25 professional advisors
• Lead advisor training, professional development, and assessment efforts
• Serve as the primary point of escalation for complex student, curricular, and departmental issues
• Supervise Advising Team Leads and plan, direct, and supervise their work
• Maintain relationships with academic departments, chairs, undergraduate directors, and student support offices
• Represent the center on university-level committees related to advising
• Lead and develop assessment of academic advising, efficacy, and student satisfaction
• Analyze and communicate student satisfaction survey results
• Organize and structure the academic suspension process
• Teach First Year Seminar as needed
• Lead the Eberly Advisory Board for Academic Advising
• Oversee transient coursework requests and approvals in accordance with catalog policies
• Operate the Eberly Advising Center Navigate Kiosk to track and triage student traffic
• Mine and analyze data reports to support the Director
• Participate in college recruitment events and New Student Orientation academic sessions
• Develop communication strategies for the advising center and communicate curricular updates
• Enforce standard operating procedures and train incoming advisors
• Lead the Eberly Advising Center’s central chat to support advisors
• Hold regular staff meetings and support professional organization engagement
• Partner with Career Development to identify experiential learning and professional development opportunities
• Collaborate with the Director and Assistant Dean to ensure advising teams have needed information and resources
• Perform other duties assigned by the Assistant Dean or Director

Senior Academic Advisor – College of Business and Economics

Senior Academic Advisor – College of Business and Economics

Talent Operations Specialist – Talent and Culture

Employee Relations Case Manager – Talent and Culture

Talent Operations Specialist – Talent and Culture

Employee Relations Case Manager – Talent and Culture

Special Assistant, Administration

Regulatory Operations Manager

Special Assistant, Administration

Regulatory Operations Manager

Senior Talent Acquisition Recruiter – Talent and Culture

Senior Talent Acquisition Recruiter – Talent and Culture

Graphic Designer – Current Students and Families, Marketing and Brand Strategy

Graphic Designer, Current Students and Families – Marketing and Brand Strategy

Assistant Director – Advising & Student Success Center