Administrative Assistant – Department of Medicine

WVU Online

. Coordinate program purchasing activities, invoice processing, credit card reconciliations and payroll processing .

Posted 10/6/2026full-timeUnited StatesJuniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative support capabilities, including proficiency in Microsoft Office Suite, effective communication, and organizational skills. Maintains confidentiality while managing office operations and coordinating program activities.

Highest-signal resume keywords

Microsoft Office SuiteOffice AdministrationConfidentiality MaintenanceExcellent Communication SkillsOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office AdministrationBasic Mathematical SkillsPayroll ProcessingReport ReviewInventory ManagementDocument PreparationMeeting CoordinationTravel DocumentationLogistical SupportMedical Terminology

Soft Skills

Excellent Oral CommunicationExcellent Written CommunicationOrganizational Skills

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft AccessMicrosoft PowerPointMicrosoft Outlook

Industry Keywords

Administrative SupportPositive Health ClinicCommunity EducationTelemedicinePatient Communication

About the role

Key responsibilities & impact

Coordinate program purchasing activities, invoice processing, credit card reconciliations and payroll processing
Provide administrative support services to the WVU Positive Health Clinic
Type, edit and compose routine and confidential reports, meeting minutes and correspondence
Answer telephones, schedule meetings, maintain calendars and perform other administrative assistant duties
Coordinate credit card reconciliation and process travel-related forms and documentation
Review reports for completeness, accuracy and appropriateness
Review and approve office order requests
Order, purchase, receive and document supplies while maintaining program inventory
Perform office management duties, including payment of rent and utilities and management of staff cell phones and iPads for telemedicine
Receive, sort, track and distribute incoming and outgoing correspondence and packages
Create letters, memos, PowerPoint slides and meeting packets
Liaise with Information Technology to troubleshoot computer, shared drive, fax, telephone, copier and telemedicine needs
Organize meetings, including attendance coordination, agendas, minutes, locations and travel
Communicate with patients, family members and physicians
Prepare patient mail-outs and new patient intake folders
Forward lab reports, prescription refills and other patient information to appropriate clinic personnel
Assist with preparing website information, articles, reports and pictures
Assist with Food Pantry operations and receiving
Provide logistical support for community education and testing events
Perform other duties as assigned

Requirements

What you’ll need

Bachelor's degree required
Minimum of one (1) year of office administration or related administrative support experience required
Any equivalent combination of related education and/or experience will be considered
Basic computer knowledge and ability to operate standard office software preferred
Must be able to maintain confidentiality of all information while performing tasks
Excellent oral and written communication skills
Excellent organizational skills
Basic mathematical skills preferred
Prior experience with Microsoft Office Suite software applications, including Word, Excel, Access, PowerPoint and Outlook preferred
Knowledge of medical terminology preferred
Previous experience with payroll preferred
All qualifications must be met by the time of employment
May be required to drive to purchase Emergency Financial Assistance Cards, Transportation Cards or to Community Events

Benefits

Comp & perks

37.5-hour work week
13 paid holidays
24 annual leave (vacation) days per year
18 sick days per year
Health insurance and other benefits
401(a) retirement savings with 6% employee contribution match
Eligibility to continue health insurance and other retiree perks
Wellness programs