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Administrative Assistant – Honors College
WVU Online. Manage calendars of the Dean and Associate Dean of the Honors College .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and communication skills while managing calendars, scheduling events, and coordinating responsibilities within the Honors College. Proficient in handling administrative tasks, travel arrangements, and expense reconciliation, with a focus on supporting faculty and student needs.
Highest-signal resume keywords
Calendar ManagementEvent CoordinationExpense ReconciliationCommunication with StakeholdersWVU Business Systems Experience
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Expense ReconciliationTravel ManagementQualtrics Form CreationDocument CreationScheduling
Soft Skills
Organizational SkillsCommunication SkillsInterpersonal Skills
Certifications & Qualifications
Valid US Driver's License
Industry Keywords
WVUHonors CollegeGovernors Honors AcademyStudent TransportationFaculty Coordination
About the role
Key responsibilities & impact- Manage calendars of the Dean and Associate Dean of the Honors College
- Schedule requested meetings
- Manage media room and annex calendars
- Answer the front desk phone when students are unavailable
- Act as designee for student workers and timecards when the office administrator is unavailable
- Manage travel for the Dean and Associate Dean
- Schedule in-house whole-team events
- Reconcile Honors College expenses
- Coordinate office responsibilities with the office administrator
- Assist with purchasing and reconciliation for affiliated units
- Create Governors Honors Academy course offerings and responsibilities documents
- Secure classrooms and coordinate faculty evening presentations
- Create faculty shopping lists and manage academy purchasing
- Attend GHA planning meetings
- Organize faculty-requested materials
- Coordinate student transportation between campuses and for off-campus trips
- Book off-campus trips
- Revise the GHA student handbook and medication form
- Create Qualtrics forms to collect student information, insurance scans, waivers, and signatures
- Work with deans to modify the course request form
- Communicate with high schools and parents regarding GHA
- Assist with payroll
- Perform other duties as assigned
Requirements
What you’ll need- Bachelor's degree
- One (1) year of experience with WVU business systems required
- Any equivalent combination of related education and/or experience will be considered
- Valid US driver's license required; incumbent will drive students to various events and pick up and make deliveries
- Master's degree preferred
- Familiarity with WVU, the Honors College, and GHA preferred
Benefits
Comp & perks- 37.5-hour work week
- 13 paid holidays
- 24 annual leave (vacation) days per year
- 18 sick days per year
- Health insurance and other benefits
- 401(a) retirement savings with 6% employee contribution match
- Eligibility to continue health insurance and other retiree perks
- Wellness programs