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Administrative Assistant – Honors College
WVU Online. Manage calendars of the Dean and Associate Dean of the Honors College .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and communication skills while managing calendars, scheduling events, and coordinating responsibilities within the Honors College. Proficient in handling administrative tasks, expense reconciliation, and student transportation logistics.
Highest-signal resume keywords
Calendar ManagementEvent CoordinationExpense ReconciliationCommunication SkillsWVU Business Systems Experience
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Expense ReconciliationQualtrics Form CreationTravel ManagementDocument CreationScheduling
Soft Skills
Organizational SkillsCommunication SkillsInterpersonal Skills
Certifications & Qualifications
Bachelor's DegreeValid US Driver's License
Industry Keywords
WVUHonors CollegeGovernors Honors AcademyStudent TransportationOffice Administration
About the role
Key responsibilities & impact- Manage calendars of the Dean and Associate Dean of the Honors College
- Schedule requested meetings
- Manage media room and annex calendars
- Answer the front desk phone when students are unavailable
- Act as designee for student workers and timecards when the office administrator is unavailable
- Manage travel for the Dean and Associate Dean
- Schedule in-house whole-team events
- Reconcile Honors College expenses
- Coordinate office responsibilities with the office administrator
- Assist with purchasing and reconciliation for affiliated units
- Create Governors Honors Academy course offerings documents
- Create responsibilities documents for GHA interns
- Secure classrooms for faculty
- Coordinate evening presentations with GHA deans and faculty
- Create faculty shopping lists and purchase requested materials
- Attend GHA planning meetings
- Organize faculty-requested materials
- Plan and execute student transportation between campuses and for off-campus trips
- Book off-campus trips
- Revise the GHA student handbook and medication form as needed
- Create Qualtrics forms to collect student information, insurance card scans, waivers, and signatures
- Work with deans to modify the course request form
- Communicate with high schools with low participation rates to encourage applications
- Communicate with parents about GHA
- Assist with payroll
- Perform other duties as assigned
Requirements
What you’ll need- Bachelor's degree
- One (1) year of experience with WVU business systems required
- Any equivalent combination of related education and/or experience will be considered
- All qualifications must be met by the time of employment
- Valid US driver's license required
- Ability to drive students to various events and pick up and make deliveries
- Master's degree preferred
- Familiarity with WVU, the Honors College, and GHA preferred
Benefits
Comp & perks- 37.5-hour work week
- 13 paid holidays
- 24 annual leave (vacation) days per year
- 18 sick days per year
- Health insurance and other benefits
- 401(a) retirement savings with 6% employee contribution match
- Eligibility to continue health insurance and other retiree perks
- Wellness programs
- Benefits eligible