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Finance & Business Administrator – School of Pharmacy
WVU Online. Provide fiscal management and support for daily business office functions for supported units .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in fiscal management, budget development, and financial reporting, with strong analytical skills to assess financial data and trends. Proficient in managing accounting operations and maintaining compliance within university systems.
Highest-signal resume keywords
Fiscal ManagementBudget DevelopmentFinancial ReportingAccounting SkillsMicrosoft Excel Proficiency
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Budget AnalysisPayroll ValidationFinancial Data AnalysisVariance AnalysisReconciliationAccounting OperationsForecastingFinancial ReportingCost ManagementInternal Procedure Development
Soft Skills
Strong Communication SkillsJudgment and Problem SolvingRelationship ManagementOrganizational SkillsIndependence
Tools & Technologies
Microsoft ExcelMicrosoft WordOracleMountaineer MarketplaceChrome RiverApplaud
Certifications & Qualifications
Certified Public Accountant (CPA)Bachelor's Degree in Business, Accounting, or FinanceMaster's Degree in Accounting or Business Administration
Industry Keywords
University Accounting SystemsBudgetary ComplianceFinancial ManagementCost and Compliance OfficeWVU Policies and Procedures
Tech Stack
Tools & technologiesOracle
About the role
Key responsibilities & impact- Provide fiscal management and support for daily business office functions for supported units
- Develop budgets, track financial data, perform budget analysis, prepare financial reports, and implement fund reconciliations
- Validate and reconcile payroll
- Manage schedule lines, labor distribution adjustments, fringe expenses, pay element requests, hiring and termination processes
- Coordinate effort reporting among the Cost and Compliance Office, faculty, department administrators, and HSC Research Office
- Manage scholarship processes and research incentive calculations
- Serve as liaison between senior management and WVU financial offices
- Create and update reconciliations for state and WVU Foundation accounts
- Coordinate month-end variance analysis
- Complete financial and institutional projects assigned by senior administrators
- Review variance budget reports and recommend corrective measures
- Manage business office communications and requests
- Prepare Foundation billing account authorizations, invoices, miscellaneous receipts, and deposits
- Analyze financial data, trends, costs, commitments, and obligations to prepare forecasts and annual budgets
- Review and approve transactions in Mountaineer Marketplace and state and foundation Chrome River systems
- Complete quarterly reporting for unrecorded assets and liabilities, IT subscriptions, employer-provided housing, and gift cards
- Develop and maintain internal procedure documents
- Coordinate day-to-day accounting operations for accuracy, efficiency, and compliance
- Cross-train with other EBO staff and provide temporary support as needed
- Prepare ad hoc analyses, reconciliations, and reports
- Attend department, school, and University meetings and trainings as needed
Requirements
What you’ll need- Bachelor's degree in business, accounting, finance or related field
- Minimum of three (3) years of experience in business systems, general finance or accounting
- Any equivalent combination of related education and/or experience will be considered
- Demonstrated ability to exercise strong judgement and analyze moderately complex accounting problems and determine solutions
- Demonstrated ability to work independently or with little supervision whether working remotely or in person
- Demonstrated ability to communicate clearly both orally and in writing
- Demonstrated ability to establish and maintain effective relationships and deal tactfully with departmental faculty, staff, students, organizational units and external agencies
- Demonstrated ability to plan, organize and prioritize work
- Demonstrated accounting skills
- Proficiency in Microsoft Excel
- Advanced skill level for Microsoft Excel
- General knowledge and basic skill level for Microsoft Word
- General understanding of WVU systems including Oracle, Mountaineer Marketplace, Chrome River, and Applaud
- Thorough knowledge of general accounting and budgeting
- Strong communication and customer service skills
- Preferred: Master's degree in accounting or business administration
- Preferred: Certified Public Accountant (CPA) licensure
- Preferred: Experience in university and state accounting systems
- Preferred: Knowledge of WVU policies and procedures pertaining to purchasing and budgetary matters
Benefits
Comp & perks- 37.5-hour work week
- 13 paid holidays
- 24 annual leave (vacation) days per year
- 18 sick days per year
- A range of health insurance and other benefits
- 401(a) retirement savings with 6% employee contribution match
- Eligibility to continue health insurance and other retiree perks
- Wellness programs