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Finance & Business Administrator – School of Pharmacy
WVU Online. Provide fiscal management and support for daily business office functions for units supported by the shared business office .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in fiscal management, budget development, and financial reporting, with strong analytical skills to address complex accounting issues. Proficient in managing payroll processes and maintaining effective communication with various stakeholders.
Highest-signal resume keywords
Fiscal ManagementBudget DevelopmentFinancial ReportingPayroll ProcessingMicrosoft Excel Proficiency
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Budget AnalysisFinancial Data TrackingFund ReconciliationVariance AnalysisAccounting SkillsPayroll ValidationFinancial ForecastingAd Hoc ReportingInternal Procedure DevelopmentLabor Distribution Adjustment
Soft Skills
Clear CommunicationRelationship BuildingOrganizational SkillsIndependent WorkJudgment and Problem Solving
Tools & Technologies
Mountaineer MarketplaceChrome RiverOracleMicrosoft ExcelMicrosoft Word
Certifications & Qualifications
Certified Public Accountant (CPA)Bachelor's Degree in BusinessMaster's Degree in Accounting or Business Administration
Industry Keywords
University Accounting SystemsWVU Policies and ProceduresCost and Compliance OfficeFinancial OperationsScholarship Processes
Tech Stack
Tools & technologiesOracle
About the role
Key responsibilities & impact- Provide fiscal management and support for daily business office functions for units supported by the shared business office
- Develop budgets, track financial data, perform budget analysis, prepare financial reports, and implement fund reconciliations
- Validate and reconcile payroll
- Manage schedule lines, labor distribution adjustment requests, fringe expense calculations and transfers
- Manage pay element requests, hiring and termination processes
- Coordinate effort reporting among the Cost and Compliance Office, faculty, department administrators, and HSC Research Office
- Manage scholarship processes and funding transfers
- Assist with bi-annual research incentive calculations for faculty
- Liaise between senior management and WVU financial offices to facilitate fiscal operations
- Create and update reconciliations for state and WVU Foundation accounts
- Coordinate month-end variance analysis
- Complete financial and institutional projects assigned by senior administrators
- Review variance budget reports and recommend corrective measures
- Manage business office communications and requests
- Prepare Foundation billing account authorizations, invoices, miscellaneous receipts, and deposits
- Analyze financial data, trends, costs, commitments, and obligations to prepare forecasts and annual budgets
- Review and approve transactions in Mountaineer Marketplace, Chrome River, and related systems
- Prepare quarterly reports for unrecorded assets and liabilities, IT subscriptions, employer-provided housing, and gift cards
- Develop and maintain internal procedure documents
- Coordinate day-to-day accounting operations and cross-train with EBO staff
- Prepare ad hoc analyses, reconciliations, and reports
- Attend department, school, and University meetings and trainings as needed
Requirements
What you’ll need- Bachelor's degree in business, accounting, finance or related field
- Minimum of three (3) years of experience in business systems
- Minimum of three (3) years of general finance or accounting experience
- Any equivalent combination of related education and/or experience will be considered
- Strong judgment and ability to analyze moderately complex accounting problems and determine solutions
- Ability to work independently or with little supervision, remotely or in person
- Clear oral and written communication skills
- Ability to establish and maintain effective relationships with faculty, staff, students, organizational units and external agencies
- Ability to plan, organize and prioritize work
- Accounting skills
- Proficiency in Microsoft Excel
- Skill in accurate preparation and review of payroll and budgets
- Advanced Microsoft Excel skills
- General knowledge and basic skill level in Microsoft Word
- General understanding of WVU systems including Oracle, Mountaineer Marketplace, Chrome River, and Applaud
- Preferred: Master's degree in accounting or business administration
- Preferred: Certified Public Accountant (CPA) licensure
- Preferred: Experience in university and state accounting systems
- Preferred: Knowledge of WVU policies and procedures pertaining to purchasing and budgetary matters
Benefits
Comp & perks- 37.5-hour work week
- 13 paid holidays
- 24 annual leave (vacation) days per year
- 18 sick days per year
- Health insurance and other benefits
- 401(a) retirement savings with 6% employee contribution match
- Eligibility to continue health insurance and other retiree perks
- Wellness programs
- Hybrid work arrangement