Special Assistant, Administration

WVU Online

. Provide logistical and operational support to the WVU Board of Governors, WVU Research Corporation, Office of General Counsel, and Executive Initiatives .

Posted 10/2/2026full-timeUnited StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and administrative capabilities, with expertise in managing Board meetings, preparing documentation, and ensuring compliance with regulatory requirements. Proficient in handling sensitive information and maintaining effective communication with stakeholders.

Highest-signal resume keywords

Administrative SupportLegal Environment ExperienceOrganizational SkillsWriting SkillsCompliance Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Agenda CoordinationMeeting Minutes TranscriptionDocument PreparationResearch SkillsCritical Analysis

Soft Skills

Ethics and IntegrityEffective CommunicationRelationship BuildingDiscretion and JudgmentTask Management

Tools & Technologies

Paperless Board Materials PortalWebsite Management Software

Industry Keywords

Higher EducationRegulatory EnvironmentBoard GovernancePolicy ComplianceLegal Field

About the role

Key responsibilities & impact

Provide logistical and operational support to the WVU Board of Governors, WVU Research Corporation, Office of General Counsel, and Executive Initiatives
Coordinate agendas, schedules, logistics, materials, postings, and deadlines for Board and committee meetings
Process agenda items and prepare agenda books for Board meetings
Administer the paperless Board meeting program and manage Board materials
Arrange travel and hotels for Board members and process travel reimbursements
Communicate meeting arrangements to Board members
Take, transcribe, and publish official meeting minutes
Process and implement approved Board actions and required reports
Manage public postings, policy comments, revisions, and compliance requirements
Track Board member training and educational requirements
Maintain historical Board records and the Board of Governors website
Provide administrative support to the Board Chair and committee chairs
Liaise with the Higher Education Policy Commission
Support WVURC Board meetings through scheduling, agendas, logistics, minutes, records, and follow-up
Support attorneys with special projects, cases, litigation, case management, schedules, timelines, and deadlines
Provide staff support for executive initiatives and external partnerships
Prepare briefing documents, maintain follow-up records, draft correspondence, gather information, coordinate meetings, and complete follow-up actions

Requirements

What you’ll need

Bachelor's degree
Minimum of five (5) years of experience involving work in higher education, work in legal field/law office, or equivalent complex and regulated environment
Strong record of responsibility and experience in administrative support
Experience in a legal or regulatory environment is preferred
Any equivalent combination of related education and/or experience will be considered
Strong commitment to ethics and integrity
Excellent organizational skills and ability to process multiple tasks and meet deadlines
Ability to handle highly confidential and sensitive matters
Ability to handle multiple, simultaneous, and complex tasks and projects
Ability to conduct research and utilize critical analysis skills
Excellent writing skills
Ability to gather and organize large quantities of information and present complex issues succinctly
Ability to independently draft clear and concise correspondence, memoranda, reports, and comprehensive meeting agendas
Ability to establish and maintain effective working relationships with individuals, departments, external stakeholders, and regulating authorities
Ability to rapidly acquire and continually update knowledge of University, State, and regulatory-body policies and procedures
Ability to learn and master the paperless Board materials portal
Ability to maintain and update the WVU Board of Governors website using appropriate software and protocols
Ability to work independently with discretion and judgment
All qualifications must be met by the time of employment

Benefits

Comp & perks

37.5-hour work week
13 paid holidays
24 annual leave (vacation) days per year
18 sick days per year
Health insurance and other benefits
401(a) retirement savings with 6% employee contribution match
Eligibility to continue health insurance and other retiree perks
Wellness programs