Special Assistant, Administration

WVU Online

. Provide logistical and operational support to the WVU Board of Governors, WVU Research Corporation, Office of General Counsel, and Executive Initiatives .

Posted 10/2/2026full-timeUnited StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and administrative capabilities, with expertise in managing complex tasks, coordinating meetings, and maintaining records in a higher education or legal environment. Proficient in handling sensitive information and ensuring compliance with regulatory policies and procedures.

Highest-signal resume keywords

Administrative SupportLegal Environment ExperienceOrganizational SkillsConfidentiality ManagementWebsite Maintenance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Agenda CoordinationMinutes TranscriptionTravel ArrangementDocument PreparationResearch SkillsCritical AnalysisRecord MaintenanceReport DraftingMeeting SchedulingPolicy Implementation

Soft Skills

Ethics and IntegrityEffective CommunicationRelationship BuildingDiscretion and JudgmentMultitasking Ability

Tools & Technologies

Paperless Board Materials PortalWebsite Management Software

Certifications & Qualifications

Bachelor's Degree

Industry Keywords

Higher EducationRegulatory EnvironmentBoard GovernanceLegal ServicesExecutive Initiatives

About the role

Key responsibilities & impact

Provide logistical and operational support to the WVU Board of Governors, WVU Research Corporation, Office of General Counsel, and Executive Initiatives
Coordinate agendas, schedules, logistics, materials, and deadlines for Board of Governors and committee meetings
Prepare agenda books and administer the paperless Board meeting program
Arrange travel and hotels for Board members and process travel reimbursements
Communicate with Board members regarding meeting arrangements
Take, transcribe, and publish official meeting minutes
Process and implement Board actions, policies, appointments, reports, and required filings
Track Board member training and educational requirements
Maintain historical Board records and support the Board Chair and committee chairs
Liaise with the Higher Education Policy Commission and submit required reports
Maintain the Board of Governors website and post agendas and minutes
Provide administrative support for WVURC board meetings, including scheduling, agendas, logistics, minutes, records, and filings
Support attorneys with special projects, litigation, case management, scheduling, deadlines, and legal-services work
Prepare briefing documents, maintain records, draft correspondence, and coordinate follow-up for executive initiatives and external partnerships
Perform other duties requested by the Vice President and Chief of Staff

Requirements

What you’ll need

Bachelor's degree
Minimum of five (5) years of experience involving work in higher education, work in legal field/law office, or equivalent complex and regulated environment
Strong record of responsibility and experience in administrative support
Experience in a legal or regulatory environment is preferred
Strong commitment to ethics and integrity
Excellent organizational skills and ability to process multiple tasks and meet deadlines
Demonstrated ability handling highly confidential and sensitive matters
Demonstrated ability to handle multiple, simultaneous, and complex tasks and projects
Ability to conduct research and utilize critical analysis skills
Excellent writing skills
Ability to gather and organize large quantities of information and prepare clear and concise correspondence, memoranda, reports, and meeting agendas
Ability to establish and maintain effective working relationships with individuals, departments, external stakeholders, and regulating authorities
Ability to learn and understand University, State, and regulatory-body policies and procedures
Ability to learn and master a paperless Board materials portal
Ability to maintain and update the WVU Board of Governors website using appropriate software and protocols
Ability to work independently with discretion and judgment
All qualifications must be met by the time of employment

Benefits

Comp & perks

37.5-hour work week
13 paid holidays
24 annual leave (vacation) days per year
18 sick days per year
A range of health insurance and other benefits
401(a) retirement savings with 6% employee contribution match
Eligibility to continue health insurance and other retiree perks
Wellness programs