Talent Operations Specialist – Talent and Culture

WVU Online

. Generate, distribute, and maintain records for standard and custom weekly, monthly, and annual reports .

Posted 10/2/2026full-timeUnited StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in compliance monitoring, reporting, and vendor relations within Human Resources, with a strong focus on background check processes and talent acquisition strategies. Proficient in utilizing applicant tracking systems and Microsoft Office Suite to support recruitment and auditing functions.

Highest-signal resume keywords

Background Check CoordinationCompliance Training DesignVendor Relationship ManagementReporting and AuditingHuman Resources Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

ReportingAuditingProgram MonitoringVendor RelationsApplicant Tracking SystemMicrosoft Office SuiteHRISTalent Management SystemsData AnalysisPolicy Updates

Soft Skills

Effective CommunicationTeam CollaborationInterpersonal SkillsConfidentiality MaintenanceCritical Analysis

Tools & Technologies

SalesforceAccessTalent Acquisition WebpageP-card ReconciliationOffice Supplies Tracking

Industry Keywords

Federal Employment LawsState Employment LawsLocal Employment LawsTalent AcquisitionBackground Check Process

About the role

Key responsibilities & impact

Generate, distribute, and maintain records for standard and custom weekly, monthly, and annual reports
Initiate actions and monitor follow-up to ensure compliance with internal processes, procedures, and federal, state, and local mandates
Coordinate the university system-wide background check program for staff, faculty, volunteers, and students
Review background checks flagged for discrepancies or issues
Design and provide compliance training for internal university clients performing background checks
Coordinate and serve on the Background Check Committee
Serve as point of contact through the pre-adverse and adverse background check process
Manage the relationship with the background check vendor and coordinate updates and enhancements
Maintain the Employee Relations database with Employee Relations
Process background check vendor invoices
Conduct weekly, monthly, and annual compliance audits
Organize and maintain Standard Operating Procedures for Talent Acquisition and Recruitment
Monitor and update the Talent Acquisition and Recruitment webpage
Review and update internal knowledge-based articles
Process invoices and P-card reconciliation
Monitor, respond to, or assign Salesforce cases
Monitor and respond to messages in multiple vanity accounts
Facilitate, monitor, and renew Parent / Child requisitions
Distribute weekly communications to hiring managers and new hires
Assist with policy updates
Support vendor contracts and participate in the RFP process
Coordinate the Dual Career Program, including intake meetings and monthly client follow-up
Build relationships with external employers, organizations, and HR professionals
Support talent acquisition outreach, Handshake, college job-sharing activities, and career fairs
Manage external job postings, job advertisements, renewals, payments, and tracking
Administer Workforce WV Virtual monthly career fairs
Maintain recruitment outreach documentation
Order office supplies and track IT equipment
Administer contract service vendors
Schedule meetings and candidate interviews
Perform other related duties as assigned

Requirements

What you’ll need

Bachelor’s Degree
A minimum of two (2) years of relevant experience in reporting, auditing, program monitoring, and vendor relations
Human Resources administrative duties or equivalent experience
Experience utilizing an applicant tracking system
Any equivalent combination of related education and/or experience will be considered
Knowledge of federal, state, and local laws governing employment policies and practices
Proficient with Microsoft Office Suite and Access
Knowledge of or ability to quickly learn internal HRIS and talent management systems
Demonstrated ability to communicate effectively verbally and in writing
Ability to work in a team environment
Ability to work with minimal supervision
Ability to meet deadlines
Demonstrated knowledge of current technology
Excellent interpersonal skills
Demonstrated ability to maintain confidentiality
Demonstrated research and critical analysis skills
Human Resources experience preferred
All qualifications must be met by the time of employment

Benefits

Comp & perks

37.5-hour work week
13 paid holidays
24 annual leave (vacation) days per year
18 sick days per year
Health insurance and other benefits
401(a) retirement savings with 6% employee contribution match
Eligibility to continue health insurance and other retiree perks
Wellness programs
Benefits eligible