Administrative Assistant

XPRIZE

. Provide high-level, hands-on administrative support to senior Foundation executives .

Posted 10/8/2026full-timeRemote • United StatesMid-LevelSenior💰 $33 - $38 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates exceptional organizational abilities and attention to detail while providing high-level administrative support to C-level executives. Proficient in managing executive calendars, coordinating travel logistics, and utilizing tools like Google Suite and MS Office to enhance communication and collaboration.

Highest-signal resume keywords

Executive Calendar ManagementGoogle Suite ProficiencyMS Office Suite ProficiencyTravel CoordinationCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel CoordinationMeeting LogisticsPresentation PreparationEmail Correspondence

Soft Skills

Organizational AbilitiesTime ManagementEmotional IntelligenceProblem-SolvingProfessional Demeanor

Tools & Technologies

Google SuiteMS Office SuiteZoomSlackAsana

Industry Keywords

C-Level Executive SupportRemote Office TechnologiesConfidentialityMultitaskingAdaptability

About the role

Key responsibilities & impact

Provide high-level, hands-on administrative support to senior Foundation executives
Manage executive calendars, schedule and coordinate calls and meetings
Communicate internally and externally regarding scheduling availability
Handle email responses with internal and external stakeholders
Coordinate meeting logistics and participant details
Provide updates about meeting changes and determine whether rescheduling is needed
Attend designated meetings, take notes, capture deliverables, and report back to executives
Update the Foundation Collaboration Calendar with out-of-office occurrences
Coordinate frequent domestic and international travel, including airfare, hotels, and ground transportation
Order meals as needed
Collaborate with supported teams and other executive/administrative assistants
Prepare Google Slides and PowerPoint presentations
Prepare memos, emails, and other correspondence
Complete special projects as assigned

Requirements

What you’ll need

3-5 years of experience supporting multiple C-level Executives
1+ years of experience using Google Suite of tools
2+ years of experience using MS Office Suite
Minimum 1 year of experience supporting Executives in different time zones and locations
Exceptional organizational abilities and attention to detail
Experience with modern remote-office technologies, including Zoom, Slack, and Asana
Exceptional time management skills and ability to prioritize tasks and manage deadlines with minimal supervision
Proven listening, writing, and communication skills across multiple platforms
Ability to maintain absolute confidentiality internally and externally
Demonstrated maturity and emotional intelligence to handle, direct, and/or resolve sensitive matters
Ability to anticipate needs and adapt quickly to changes
Ability to multitask, manage conflicting deadlines, and manage a heavy calendar
Independent, proactive problem-solving approach
Personable, professional, and calm demeanor
Patience, flexibility, creativity, and good humor
Must live and work full-time within the United States
Must be authorized to work in the United States

Benefits

Comp & perks

Remote-first environment
Quarterly company-paid All-Hands meetings in Los Angeles for frequent in-person collaboration
Employee and dependent medical, dental, and vision options
401(K) program with employer match
Ample paid time off, including vacation, floating holidays, sick days, and company-paid holidays
Employee Assistance Program for confidential, professional support
Employee stipends/reimbursements for cell phone, internet, health & wellbeing, and learning & development
Generous Paid Parental Leave for all employees welcoming a new child
One meeting-free block per week and four focus weeks per year for uninterrupted strategic projects
Annual incentive eligibility