Project Coordinator

Yahara Software

. Complete day-to-day project management support tasks for software development efforts .

Posted 9/22/2026full-timeMadison • Wisconsin • United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong project management capabilities, including experience with Agile Methodology, effective communication, and organizational skills. Proficient in maintaining project documentation, schedules, and accounting reports while ensuring timely completion of project activities.

Highest-signal resume keywords

Project Management SupportAgile MethodologyJira ManagementFormal DocumentationMeeting Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project SchedulingVariance ReportingProject AccountingRisk DocumentationBusiness Requirements Gathering

Soft Skills

Effective CommunicationAttention to DetailAnalytical SkillsOrganizational SkillsCollaboration

Industry Keywords

Knowledge ManagementCorporate Project CoordinationClient InteractionSoftware Testing CoordinationProject Team Facilitation

About the role

Key responsibilities & impact

Complete day-to-day project management support tasks for software development efforts
Work directly with Project Managers and Requirements Engineers to provide organizational, information-gathering, and procedural support
Interact with Project Sponsors, Technical Leads, Developers, Release Teams, and client Project Sponsors
Report directly to the Lead Project Manager
Maintain project schedules and provide detailed variance reports
Maintain project accounting reports and prepare summaries for Project Managers and sponsors
Take accurate meeting notes during client meetings and distribute curated notes promptly
Maintain project documentation and organization within knowledge management structures
Create and edit drafts of work orders, change requests, and other project agreements
Track and ensure completion of follow-up actions assigned to Yahara stakeholders
Coordinate software testing activities
Prepare presentation materials and documentation for project meetings and activities
Schedule and prepare client and internal meetings
Organize and collect business requirements and write or edit stories
Maintain Jira boards under Project Manager and Requirements Engineer direction
Monitor project plans, schedules, work hours, budgets, and expenses
Document project risks and mitigation strategies
Facilitate internal team meetings
Review project team time entries for accuracy, professionalism, and task allocation

Requirements

What you’ll need

Bachelor’s degree in a relevant field; may be substituted with associate’s degree with additional experience
2–5 years experience coordinating project activities in a corporate setting utilizing agile methodology
Ability to consistently produce formal project-related reports/documentation accurately and on time
Ability to communicate effectively verbally, in writing, and through formal presentations
Ability to take accurate and meaningful notes and distribute them to relevant parties in a timely manner
Analytical and organizational skills, attention to detail, and experience working in a collaborative environment
Understanding of knowledge management activities
Ability to manage and complete responsibilities across multiple projects and escalate tasks when competing priorities interfere with delivery
Ability to exercise good judgment in prioritization and communication with minimal direct guidance
Ability to quickly learn, follow, and support existing processes and recommend improvements when process gaps exist
Must be eligible to work in the U.S. on a permanent basis
Must be able to work on-site in the Madison, Wisconsin office
No sponsorship available

Benefits

Comp & perks

20+ days of PTO accruable in the first year of employment
Health insurance options including Medical, Dental, and Vision
HMO (copay or high-deductible health plan)
PPO
Health Savings Account (HSA) option with annual employer contributions
Flexible Savings Account (FSA) availability
401(k) options (Both Traditional and Roth) with guaranteed company match
100% company paid short-term and long-term disability
100% company paid life insurance with option to increase coverage
On-site gym access, including basketball court
Fresh fruit, healthy snacks, and beverages provided in office daily
Hybrid and remote schedule availability for most positions with home office stipend
Company supported community outreach/team volunteer opportunities
Monthly and Quarterly Employee Recognition Awards with spot bonuses for outstanding contributions
Bonus certification program for career development (Microsoft, AWS, PMP, IIBA, etc.)
Professional counselling for emotional wellness and life coaching
Legal and financial consultation and services
100% company paid identity theft protection plan
Employee-run committee opportunity involvement
Collaborative and engaged company culture founded on realized values and incredible people