Junior Administrative Analyst – Facilities and General Administration

Yamaha Corporation

. Support occupational health and safety routines in coordination with HR and/or the Occupational Health and Safety Department (SESMT) .

Posted 10/2/2026contractSão Paulo • BrazilJuniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and administrative capabilities, with proficiency in managing facilities operations, supporting occupational health and safety initiatives, and coordinating travel arrangements for expatriate executives. Proficient in Microsoft Office, particularly Excel, for reporting and control purposes.

Highest-signal resume keywords

Occupational Health And Safety KnowledgeMicrosoft Office ProficiencyIntermediate English CommunicationOrganizational SkillsService Request Systems Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Facilities ManagementOccupational Health And SafetyTravel CoordinationInventory ControlBudget ManagementDocument ManagementKPI TrackingPreventive MaintenancePurchase Order ProcessingEvent Coordination

Soft Skills

Attention To DetailClear CommunicationProactivityCollaborationDiscretion

Tools & Technologies

Service Request SystemsERP SystemsMicrosoft Excel

Industry Keywords

Internal Commission For Accident PreventionEmergency Response TeamWorkplace Safety WeekExpatriate Executive SupportHealth And Safety Initiatives

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Support occupational health and safety routines in coordination with HR and/or the Occupational Health and Safety Department (SESMT)
Monitor the scheduling of occupational health examinations, training sessions, campaigns, document controls, PPE distribution, and action plans
Monitor daily facilities operations and check the condition of cleaning services, reception, pantry, utilities, and access controls
Open and track preventive and corrective maintenance requests, update deadlines, and support communication with service providers and suppliers
Assist the manager with company vehicle fleet controls
Support corporate travel and travel arrangements for expatriate executives, including quotes, reservations, itineraries, changes, and cancellations
Support the organization and execution of internal corporate events and internal communications initiatives
Control inventory and support the purchase of office supplies and consumables
Prepare quotation requests, purchase requisitions, and purchase orders; perform initial checks of invoices and documentation
Update contract, payment, and budget controls for manager validation
Organize and update documents, records, licenses, certificates, checklists, and supporting evidence
Flag upcoming deadlines and outstanding items related to facilities, health and safety, travel, and events
Support the organization, communication, and execution of the annual prevention calendar, including campaigns, training, inspections, Workplace Safety Week (SIPAT), and emergency drills
Update spreadsheets and basic KPIs covering expenses, service requests, deadlines, maintenance, travel, events, and health and safety initiatives
Support employee experience and internal communications initiatives
Prepare announcements and basic content for review
Provide administrative support to expatriate executives with schedules, meetings, travel, documents, and routing of requests
Manage office facilities and maintenance, monitoring preventive and corrective needs and relationships with suppliers
Monitor office repairs, improvements, and refurbishment projects
Ensure the preservation, organization, and proper functioning of workspaces
Manage and control the company’s asset inventory, keeping records up to date and supporting the identification, movement, and control of company assets

Requirements

What you’ll need

Bachelor’s degree completed or in progress in Business Administration, Human Resources, Executive Secretarial Studies, Facilities Management, or a related field; or technical training in Secretarial Studies or an administrative field
Intermediate English proficiency for spoken and written communication with expatriate executives, suppliers, and international partners
Microsoft Office, including intermediate Excel skills for controls and reporting
Basic knowledge of occupational health and safety, facilities, and support routines for expatriate executives
Experience with service request systems, travel agencies, or ERP systems is a plus
Availability to serve as secretary of the Internal Commission for Accident Prevention and Harassment (CIPAA) and as an emergency response team member, participating in mandatory training, meetings, inspections, drills, and prevention and emergency response activities
Strong organization, prioritization skills, discipline in maintaining controls, and attention to detail
Clear and courteous communication, strong writing skills, and a professional demeanor
Ability to communicate in English with expatriate executives, suppliers, and internal departments
Service-oriented approach, discretion, confidentiality, and ability to organize executive schedules, appointments, documents, and requests
Ability to update controls, track expenses, deadlines, and basic KPIs, and flag deviations to the manager
Proactivity, agility, and autonomy in carrying out established routines
Responsibility and commitment to safety, compliance, and internal policies
Flexibility to adapt to changing priorities, intercultural sensitivity, and availability to support travel, events, and urgent requests
Collaboration and strong working relationships with HR, the Occupational Health and Safety Department, Finance, managers, employees, and external partners

Benefits

Comp & perks

Medical insurance
Transportation allowance
Meal allowance
Temporary contract
Hybrid work