Yamaha Corporation

Administration

• Support occupational health and safety routines in coordination with HR and/or the Occupational Health and Safety Department (SESMT)
• Monitor the scheduling of occupational health examinations, training sessions, campaigns, document controls, PPE distribution, and action plans
• Monitor daily facilities operations and check the condition of cleaning services, reception, pantry, utilities, and access controls
• Open and track preventive and corrective maintenance requests, update deadlines, and support communication with service providers and suppliers
• Assist the manager with company vehicle fleet controls
• Support corporate travel and travel arrangements for expatriate executives, including quotes, reservations, itineraries, changes, and cancellations
• Support the organization and execution of internal corporate events and internal communications initiatives
• Control inventory and support the purchase of office supplies and consumables
• Prepare quotation requests, purchase requisitions, and purchase orders; perform initial checks of invoices and documentation
• Update contract, payment, and budget controls for manager validation
• Organize and update documents, records, licenses, certificates, checklists, and supporting evidence
• Flag upcoming deadlines and outstanding items related to facilities, health and safety, travel, and events
• Support the organization, communication, and execution of the annual prevention calendar, including campaigns, training, inspections, Workplace Safety Week (SIPAT), and emergency drills
• Update spreadsheets and basic KPIs covering expenses, service requests, deadlines, maintenance, travel, events, and health and safety initiatives
• Support employee experience and internal communications initiatives
• Prepare announcements and basic content for review
• Provide administrative support to expatriate executives with schedules, meetings, travel, documents, and routing of requests
• Manage office facilities and maintenance, monitoring preventive and corrective needs and relationships with suppliers
• Monitor office repairs, improvements, and refurbishment projects
• Ensure the preservation, organization, and proper functioning of workspaces
• Manage and control the company’s asset inventory, keeping records up to date and supporting the identification, movement, and control of company assets

Junior Administrative Analyst – Facilities and General Administration

Procurement

• Receive and analyze purchase requisitions, verifying scope, specifications, budget, approvals, and required documentation
• Support the assessment, pilot, implementation, and stabilization of the new Procurement model
• Lead sourcing, RFQ/RFP, quotation, and negotiation processes for materials and services
• Research and develop suppliers, collect documentation, and support supplier registration, approval, and monitoring in the ERP system
• Create purchase requests and purchase orders in TOTVS/Protheus, track deliveries and services, and resolve discrepancies
• Conduct preliminary tax screening in collaboration with Accounting and Tax teams
• Ensure process traceability and the organization of proposals, approvals, contracts, and tax documents
• Support Strategic Sourcing through category and market analysis, demand consolidation, and supplier selection
• Monitor Procurement SLAs and KPIs and prepare a monthly management dashboard
• Lead monthly meetings with Marketing to consolidate promotional demands, optimize costs, and track SHP expenses and materials

Junior Administrative Analyst – Facilities and General Administration

Procurement Analyst – Mid-Level