Administrative Assistant

Yempo - Your Employees Offshore

. Provide administrative and operational support to Project Managers, allowing them to focus on site activities .

Posted 9/24/2026full-timeRemote • PhilippinesMid-LevelSenior💰 ₱45,000 - ₱55,000 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative and operational support capabilities, with proficiency in project management systems and a focus on maintaining accurate project documentation. Exhibits excellent communication skills and attention to detail in executing tasks and coordinating project activities.

Highest-signal resume keywords

Project Management SupportMS Office ProficiencyFieldwire ExperienceSimPro ExperienceAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project Documentation ManagementHealth & Safety DocumentationInvoice ProcessingValuation PreparationPurchase Order Processing

Soft Skills

Clear CommunicationDependabilityReliabilityTimely ExecutionAnalytical Skills

Tools & Technologies

FieldwireSimProAnyDo

Industry Keywords

Information Security Management SystemProject ManagementSite Visit Documentation

About the role

Key responsibilities & impact

Provide administrative and operational support to Project Managers, allowing them to focus on site activities
Manage project files, including pre-start Health & Safety documentation, drawings, schedules, programs, and records
Maintain and update project management systems, including Fieldwire, SimPro, and AnyDo
Obtain quotes and check prices
Process purchase orders
Assist with invoice approvals
Prepare and submit valuations
Prepare O&M and record drawings
Maintain accurate project documentation
Coordinate Project Manager meetings and calendars
Document site visit notes, actions, and follow-ups from voice notes or messages
Comply with the Organization's Information Security Management System (ISMS), including applicable information security policies, procedures, standards, and guidelines

Requirements

What you’ll need

3-4 years of experience as an Administrative Assistant or the equivalent
Proficient in MS Office, including Word, Excel, and Outlook
Accurate work and clear communication
Dependable, reliable, and timely execution of tasks
Strong attention to detail
Excellent communication skills
Proficiency in the English language
Strong project and analytical skills

Benefits

Comp & perks

Highly competitive salary – paid weekly
HMO enrollment on commencement
Additional HMO dependents added each year of service
20 vacation days per year
7 sick days
Annual performance bonuses and incentives
Annual salary reviews and increases
Free cooked rice, snacks and hot drinks
Company polo shirts provided
Fantastic, bright and cheerful open-plan work environment
Prestigious clients and highly professional and friendly co-workers
Work from home or the office – you choose