Yempo - Your Employees Offshore

Marketing

• Support the client’s Marketing Team in delivering engaging campaigns, content, and company initiatives
• Assist the Marketing Executive with campaign planning, timelines, campaign packs, presentations, and market/competitor research
• Generate monthly reports and track campaign performance and metrics
• Design, build, schedule, and segment email campaigns; monitor performance
• Manage social media channel scheduling and audience engagement
• Create blogs, internal updates, case studies, publications, and company news content
• Help plan and promote charity days, strategy sessions, celebrations, and other initiatives
• Work closely with the Marketing Executive and Marketing Manager
• Comply with the Organization's Information Security Management System (ISMS)

Marketing Assistant

Administrative Assistant

• Provide administrative and operational support to Project Managers, allowing them to focus on site activities
• Manage project files, including pre-start Health & Safety documentation, drawings, schedules, programs, and records
• Maintain and update project management systems, including Fieldwire, SimPro, and AnyDo
• Obtain quotes and check prices
• Process purchase orders
• Assist with invoice approvals
• Prepare and submit valuations
• Prepare O&M and record drawings
• Maintain accurate project documentation
• Coordinate Project Manager meetings and calendars
• Document site visit notes, actions, and follow-ups from voice notes or messages
• Comply with the Organization's Information Security Management System (ISMS), including applicable information security policies, procedures, standards, and guidelines

Operations

• Coordinate employee mobilization to client locations, including travel, inductions, accommodation, and client documentation
• Troubleshoot mobilization issues and maintain employee records on client portals to ensure compliance
• Manage the company training matrix, including training, medicals, and recordkeeping
• Lead process improvement initiatives to streamline mobilization and training procedures
• Develop an understanding of company capabilities, capacity, and services
• Comply with HSEQ policies, procedures, and instructions
• Conduct task risk assessments using tools such as Take5 and JSA
• Report hazards, incidents, near misses, and non-conformances promptly
• Participate in training, HSEQ consultations, and continuous improvement initiatives
• Use required PPE, maintain fitness for work, and promote a safe workplace
• Work respectfully with colleagues and customers
• Maintain confidentiality and integrity of business information
• Stop work and report potential safety risks when identified
• Comply with the Organization's Information Security Management System (ISMS), including applicable information security policies, procedures, standards, and guidelines

Operations Coordinator

Project Manager

• Set up and maintain projects in Asana, including project structure, milestones, tasks, access, and records
• Reconcile project budgets against assigned teams, contracts, and changes
• Maintain accurate project boards, documentation, and records throughout the project lifecycle
• Monitor timesheets, reconcile logged hours against project plans, and flag variances
• Maintain project burn, work-in-progress, and weekly budget tracking
• Prepare invoicing inputs and supporting details for finance
• Maintain accurate resource allocation and forward resourcing data
• Flag resourcing gaps, clashes, and over-allocation to the Production Lead
• Convert actions from project channels, including those captured through Otter and other AI tools, into tracked Asana tasks
• Escalate issues relating to scope, commercial decisions, client risks, delivery quality, people management, or resourcing decisions to the Senior Producer or Production Lead

Project Coordinator

Human Resources

• Act as a super-user for People systems, such as Employment Hero, Culture Amp, and Greenhouse, supporting system adoption and troubleshooting issues
• Coordinate and manage onboarding and offboarding processes for employees, contractors, and temporary staff
• Manage the centralized PPH support inbox, responding to queries or escalating them as required
• Prepare employment letters and other HR documents and correspondence
• Maintain and audit HR records, files, registers, databases, forms, and templates
• Monitor and track compliance, probation reviews, performance reviews, and salary reviews
• Support leave management, including parental leave requests and excessive leave monitoring
• Maintain organizational charts in Lucidchart
• Support supplier questionnaires and monthly Town Hall presentations; assist with Canva content
• Administer people-related surveys, including onboarding and exit surveys
• Maintain HR change reports and update employee details in HRIS platforms
• Raise POs and enter invoices for HR providers in Derive
• Create and send employee recognition gift cards
• Manage employee discount staff spend processes
• Administer YuLife, Vitality, and ClassPass employee access
• Coordinate employee variations and documents in Greenhouse
• Maintain the ATS and onboarding platform and manage users
• Post jobs, schedule interviews, and support the Talent Team
• Facilitate compliance, working rights, reference, and background checks
• Manage Litmos LMS access for starters and leavers
• Support HR projects, organization-wide initiatives, workflow improvements, and system enhancements
• Comply with the Organization's Information Security Management System and applicable policies
• Perform ad hoc duties and other tasks as required within the People Team

Marketing Assistant

Administrative Assistant

Operations Coordinator

Project Coordinator

HR Coordinator