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About the role
Key responsibilities & impact- Provide high-level administrative support to the CEO and Executive Committee members
- Manage the CEO’s calendar, prioritize inquiries and requests, troubleshoot conflicts, and make recommendations
- Liaise with and support the Board of Directors
- Organize Board meetings and events, including scheduling, agendas, presentation materials, logistics, and meeting minutes
- Ensure compliance with applicable bylaws, rules, and regulations regarding Board matters
- Assist with special projects and prepare complex documents, reports, presentations, correspondence, contact lists, travel arrangements, expense reports, and mileage reports
- Serve as the primary contact for internal and external constituencies regarding the CEO
- Maintain confidentiality and exercise judgment when handling sensitive matters
- Keep the CEO informed of upcoming commitments and responsibilities and anticipate needs
- Coordinate C-Suite and Leadership Team meetings and retreats
- Support staff meetings and events
- Facilitate communication between the CEO and staff
- Attend internal and external meetings and take notes
- Follow up with staff to complete projects on behalf of the CEO
- Coordinate the CEO’s outreach activities and cultivate ongoing relationships
- Provide event management support
- Welcome and provide hospitality to guests
- Participate in yli committees, meetings, activities, and organizational anti-racism work
- Promote yli’s mission and goals
- Represent yli at community activities
- Perform other duties and projects as assigned
Requirements
What you’ll need- 5+ years of related experience working in an executive assistant role supporting C-Level executives
- Advanced proficiency in Google Suite (Gmail, Google Drive, Google Calendar)
- Ability to communicate effectively and professionally
- Ability to work flexible hours, including some evenings and weekends
- Ability to work in a fast-paced, multi-faceted environment
- Strong business sense and ability to decipher priorities and make sound judgment calls
- Commitment to excellence
- Excellent communication and interpersonal skills
- Ability to handle sensitive information while maintaining confidentiality
- Team-oriented experience and approach
- Service-focused approach
- Ability to think outside of the box
- Detail-oriented
- Frequent travel required, primarily within California
- Occasional ability to lift up to 25 lbs.
- Sitting and typing required several hours per day
Benefits
Comp & perks- Remote work from within California
- Part-time schedule (.5 FTE, 20 hrs/wk)
- Flexible hours as dictated by the needs of business for projects and meetings
- Opportunity to participate in yli committees, meetings, activities, organizational anti-racism work, and yli-wide events
- Frequent travel within California for work-related support
- Occasional lifting of up to 25 lbs. for training materials or luggage