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About the role
Key responsibilities & impact- Lead end-to-end execution of Zearn’s in-person, biannual full Team Summits
- Coordinate venue logistics, hotel accommodations, AV, materials, transportation, registration, and access-dependent logistics
- Lead onsite event execution in partnership with the Director of People and team
- Partner with session owners, presenters, vendors, and internal teams to anticipate needs and resolve issues
- Manage vendor relationships, contracts, event budgets, and payment milestones
- Coordinate logistics for functional team in-person gatherings
- Produce Zearn Updates and other organization-wide virtual meetings
- Execute culture-building programs and team member lifecycle touchpoints, including anniversaries, holiday gifting, milestones, and onboarding welcomes
- Support Slack communities and remote connection opportunities
- Experiment with Generative AI and communication tools to optimize team member touchpoints
- Develop and maintain scalable event playbooks, processes, and best practices
- Gather feedback, analyze learnings, and share insights for continuous improvement
- Improve documentation, communications, and post-event closeout practices
- Stay informed on trends in team member experience, events, and remote-first culture
- Report to the Director of People as an individual contributor
Requirements
What you’ll need- 4+ years of demonstrated experience project managing complex company events, ideally for organizations in the 150-300 team member range
- Proven track record of designing and executing successful virtual events that drive high engagement and cultural connection
- Experience using Generative AI to streamline workflows, optimize communication touchpoints, or analyze team member feedback
- Highly organized, with ability to manage multiple vendors and complex budgets
- Commitment to Zearn’s mission and desire to build a culture that enables everyone to do their best work
- Ability to work remotely from CA, CT, FL, IL, LA, MA, MD, NC, NJ, NY, OH, OR, PA, TN, TX, VA, WA, WI, or Washington D.C.
- Ability to travel for biannual Team Summits and additional event planning and execution as needed
Benefits
Comp & perks- Comprehensive medical, dental and vision plans
- Short- and long-term disability
- Life insurance
- 401K matching
- Parental leave
- Generous PTO policy
- Collegial and passionate culture
- Potential to positively impact the lives of millions of children
- Remote work in specified states/locations
- Travel for biannual Team Summits and additional event-planning support as needed