Administrative Coordinator

Zeiders Enterprises, Inc.

. Provide travel and surge support coordination for mobile clinical teams .

Posted 11/5/2026full-timeRemote • Virginia • United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in travel coordination and logistics management, ensuring compliance with documentation requirements and operational protocols. Proficient in data organization and reporting to support program operations and performance monitoring.

Highest-signal resume keywords

Travel CoordinationLogistics ManagementData Entry and OrganizationOperational AdministrationCompliance Monitoring

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Travel Documentation RequirementsOperational Trackers ManagementScheduling RequirementsProgram SupportData Accuracy

Soft Skills

CollaborationCommunicationProblem-SolvingAttention to DetailAdaptability

Tools & Technologies

Microsoft Office 365OutlookExcelTeamsSharePoint

Certifications & Qualifications

Project Management Certification

Industry Keywords

Military SupportGovernment ContractingClinical ServicesFleet and Family Support ProgramInternational Entry Documentation

About the role

Key responsibilities & impact

Provide travel and surge support coordination for mobile clinical teams
Support the complete lifecycle of government requests for in-person and virtual clinical support
Track initial requests, coordinate staff, plan travel, book hotels and rental cars, and document compliance with Zeiders travel requirements
Collaborate with Virtual Clinical Services Operations Managers, government customers, and Zeiders corporate teams
Build frameworks to track travel surge requests and support travel arrangements and execution
Gather and organize program data, perform data entry, and maintain accurate, timely, and complete records
Administer end-to-end travel planning and coordination for mobile clinical teams supporting global military installations
Forecast staffing requirements and coordinate support activities with government Fleet and Family Support Program contacts and internal operations managers
Prepare and collect documents for local and global country requirements, track request completion, and ensure adherence to travel documentation requirements
Track scheduled service delivery in the program calendar
Explain travel compliance requirements to traveling staff and maintain step-by-step guides and checklists
Ensure staff book travel and rental cars on time, finalize hotel accommodations, complete travel paperwork, and follow compliance protocols
Monitor and adjust travel logistics for real-time needs, unexpected changes, and surge support operations
Coordinate staffing with supervisors for service delivery requests and peak operational periods
Develop and maintain routine and ad hoc reports supporting program operations, performance monitoring, and contract reporting
Maintain confidentiality and security of program data
No supervisory responsibilities

Requirements

What you’ll need

Bachelor’s degree in business administration, project management, human services, logistics, or a related field OR an equivalent combination of education and professional experience
Minimum 2 years of experience supporting logistics, travel coordination, operational administration, or program support in a fast-paced, multi-stakeholder environment
Demonstrated experience coordinating domestic and international travel, including documentation requirements, compliance workflows, and time-sensitive itinerary changes
Experience working with remote or geographically dispersed teams
Prior experience maintaining operational trackers, managing scheduling requirements, and supporting staff mobilization processes
Experience collecting, organizing, and entering data into tracking systems, databases, or reporting tools with high accuracy
US Citizen and ability to pass a Tier-3 Government Background Check
Reliable transportation to travel to assigned locations and nearby facilities
Proficiency with Microsoft Office 365 applications, including Outlook, Excel, Teams, SharePoint, and Planner
Ability to learn and navigate internal corporate systems, travel platforms, and tracking tools
Commitment to maintaining confidentiality and adhering to data-security and privacy standards
May require working outside standard business hours to address urgent travel needs or during peak periods
Preferred: Experience supporting military, government contracting, or clinical/human-services programs
Preferred: Familiarity with Fleet and Family Support Program operations, virtual services, or mobile clinical support workflows
Preferred: Knowledge of international entry documentation requirements
Preferred: Experience assisting with or producing programmatic or contractual reports, dashboards, or operational performance summaries
Preferred: Prior experience coordinating staffing requests, surge operations, or scheduling
Certification or coursework in project management is beneficial but not required

Benefits

Comp & perks

Full-time employment
Telework position
Dedicated professional workspace suitable for telework
Equal Opportunity Employer
Protected Veterans/Individuals with Disabilities
Reasonable accommodations may be made for individuals with disabilities