Events and Operations Specialist

Zilliz

. Plan and execute developer meetups, community gatherings, sales events, conferences, and trade shows, primarily across North America and Europe .

Posted 10/27/2026full-timeRedwood City • California • United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in event coordination and management, with a strong focus on logistics, stakeholder collaboration, and enhancing attendee engagement. Proficient in managing timelines, budgets, and operational tasks while maintaining effective communication across teams and external partners.

Highest-signal resume keywords

Event CoordinationProject ManagementStrong Organizational SkillsCommunication SkillsProblem-Solving

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Event MarketingLogistics ManagementBudget ManagementStakeholder CoordinationPerformance Reporting

Soft Skills

Attention to DetailProactive ApproachInterpersonal SkillsResourcefulnessAdaptability

Tools & Technologies

Event Management ToolsProject Management ToolsMarketing Tools

Industry Keywords

Developer MeetupsCommunity EventsB2B Technology ConferencesStartup EnvironmentOpen-Source Technologies

About the role

Key responsibilities & impact

Plan and execute developer meetups, community gatherings, sales events, conferences, and trade shows, primarily across North America and Europe
Manage event logistics, including registration, attendee communications, venue arrangements, vendors, materials, and on-site coordination
Collaborate with Marketing, Sales, and Developer Relations teams to coordinate objectives and resources
Maintain event timelines, budgets, and task lists; follow up with stakeholders and address execution issues
Coordinate with external vendors, venues, speakers, and partners
Improve event formats, attendee engagement, and overall event experience
Support post-event attendee follow-ups, lead coordination, feedback collection, and basic performance reporting
Assist with day-to-day operational and administrative tasks
Coordinate internal meetings, team activities, and other operational needs
Support improvements to internal processes and team coordination

Requirements

What you’ll need

At least 2 years of relevant professional experience in event marketing, event coordination, operations, or a related field
Hands-on experience organizing events or managing projects involving multiple stakeholders, timelines, and deliverables
Strong organizational skills and attention to detail, with the ability to manage competing priorities and follow through on commitments
A proactive approach to work, with the ability to identify problems, take initiative, and move projects forward with limited supervision
Strong communication and interpersonal skills, with experience coordinating across internal teams and working with external vendors or partners
Comfortable working in a startup environment where priorities can change and processes may not always be clearly defined
A practical, resourceful approach to problem-solving, along with the willingness to contribute new ideas and take on different types of work
Willingness to travel domestically and occasionally internationally to support events
Nice to have: Experience with developer meetups, technical community events, or B2B technology conferences
Nice to have: Familiarity with developer communities, open-source technologies, AI, or data infrastructure
Nice to have: Experience working in a startup or fast-growing technology company
Nice to have: Familiarity with event management, project management, or marketing tools