Virtual Assistant – Executive Support

Zirtual

. Serve as the primary point of contact for assigned clients .

Posted 9/23/2026contractRemote • Canada, United StatesJuniorMid-Level💰 CA$500 - CA$3,500 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and time management skills while effectively managing multiple clients and deadlines. Proficient in communication, project coordination, and maintaining confidentiality in a remote work environment.

Highest-signal resume keywords

Calendar ManagementProject CoordinationGoogle WorkspaceMicrosoft OfficeBilingual English/French

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntryDocument PreparationTyping Speed 50 WPMRecord MaintenanceTravel ArrangementClient Profile ManagementTask TrackingResearch SkillsProcess ImprovementScheduling

Soft Skills

Attention to DetailProactive MindsetResourcefulnessExcellent CommunicationIndependence

Tools & Technologies

Google CalendarOutlookAsanaTrelloClickUpZohoSalesforceSlackZoomTeams

Certifications & Qualifications

Associate’s DegreeBachelor’s Degree

Industry Keywords

Executive AssistantAdministrative AssistantClient LiaisonBusiness OperationsRemote Work

About the role

Key responsibilities & impact

Serve as the primary point of contact for assigned clients
Manage and coordinate complex calendars and appointments
Schedule meetings, calls, and events across multiple time zones
Anticipate and proactively resolve scheduling conflicts
Monitor and manage inboxes, including drafting and responding to emails
Prioritize communications and ensure timely follow-up
Liaise between clients and internal or external contacts
Prepare documents, presentations, and reports
Handle data entry, file organization, and record maintenance
Assist with project coordination and task tracking
Research and book flights, hotels, transportation, and other travel arrangements
Create detailed itineraries and manage travel changes
Coordinate virtual and in-person meetings or events
Support day-to-day business operations
Conduct research and compile information as needed
Identify opportunities to improve processes and efficiency
Send weekly usage reports
Respond to communications within a two-hour window
Maintain detailed client profiles
Follow Zirtual’s best practices for success
Work independently with support from an Account Supervisor

Requirements

What you’ll need

Strong organizational and time management skills
Excellent written and verbal communication
High attention to detail and accuracy
Ability to manage multiple clients and deadlines
Proactive, resourceful, and solution-oriented mindset
Ability to work independently in a remote environment
Associate’s or Bachelor’s degree in Business Administration or related field, or equivalent experience
2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
Experience supporting multiple clients or executives preferred
Typing speed of at least 50 WPM with accuracy
Experience with Google Workspace and/or Microsoft Office
Experience with calendar management tools such as Google Calendar and Outlook
Experience with project management and CRM tools such as Asana, Trello, ClickUp, Zoho, or Salesforce
Experience with communication tools such as Slack, Zoom, and Teams
Reliable high-speed internet, computer, and phone
Ability to maintain confidentiality and professionalism
Availability during business hours in PST or EST, Monday–Friday, unless otherwise agreed in writing with each client
Must reside in the United States or Canada
Bilingual English/French and/or Spanish preferred
Experience supporting executives, entrepreneurs, or small business owners preferred

Benefits

Comp & perks

Remote work arrangement
Independent contractor opportunity
Flexible client availability during agreed business hours; around-the-clock availability not expected
Work with support from an Account Supervisor, including client relationship assistance, plan adjustments, quality feedback, and ongoing guidance
Zirtual does not provide equipment