Zirtual

Executive Assistant

• Serve as the primary point of contact for assigned clients
• Manage and coordinate complex calendars and appointments
• Schedule meetings, calls, and events across multiple time zones
• Anticipate and proactively resolve scheduling conflicts
• Monitor and manage inboxes, including drafting and responding to emails
• Prioritize communications and ensure timely follow-up
• Liaise between clients and internal or external contacts
• Prepare documents, presentations, and reports
• Handle data entry, file organization, and record maintenance
• Assist with project coordination and task tracking
• Research and book flights, hotels, transportation, and other travel arrangements
• Create detailed itineraries and manage travel changes
• Coordinate virtual and in-person meetings or events
• Support day-to-day business operations
• Conduct research and compile information as needed
• Identify opportunities to improve processes and efficiency
• Send weekly usage reports
• Respond to communications within a two-hour window
• Maintain detailed client profiles
• Follow Zirtual’s best practices for success
• Work independently with support from an Account Supervisor

Virtual Assistant – Executive Support