Virtual Executive Assistant

Zirtual

. Serve as the primary point of contact for assigned clients .

Posted 10/27/2026contractRemote • Canada, United StatesJuniorMid-Level💰 CA$500 - CA$3,500 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and time management skills while effectively managing multiple clients and deadlines. Proficient in communication and project coordination, ensuring timely follow-up and maintaining confidentiality.

Highest-signal resume keywords

Calendar ManagementGoogle WorkspaceProject Management ToolsExcellent Written CommunicationAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data EntryDocument PreparationTravel CoordinationTyping Speed of 50 WPMRecord Maintenance

Soft Skills

Proactive MindsetResourcefulnessSolution-OrientedIndependence in Remote WorkHigh Attention to Detail

Tools & Technologies

Microsoft OfficeGoogle CalendarAsanaTrelloSalesforceSlackZoomTeams

Certifications & Qualifications

Associate’s DegreeBachelor’s Degree

Industry Keywords

Executive AssistantAdministrative AssistantClient ManagementBusiness OperationsScheduling

About the role

Key responsibilities & impact

Serve as the primary point of contact for assigned clients
Manage schedules, communications, and day-to-day operations
Manage and coordinate complex calendars and appointments
Schedule meetings, calls, and events across multiple time zones
Anticipate and proactively resolve scheduling conflicts
Monitor and manage inboxes, including drafting and responding to emails
Prioritize communications and ensure timely follow-up
Serve as liaison between clients and internal/external contacts
Prepare documents, presentations, and reports
Handle data entry, file organization, and record maintenance
Assist with project coordination and task tracking
Research and book flights, hotels, and transportation
Create itineraries and manage travel changes
Coordinate virtual and in-person meetings or events
Support day-to-day business operations
Conduct research and compile information
Identify process and efficiency improvements
Send weekly usage reports
Respond to communications within a two-hour window
Maintain detailed client profiles and follow Zirtual best practices
Work with an Account Supervisor on client relationships, plan adjustments, quality feedback, and ongoing guidance

Requirements

What you’ll need

Strong organizational and time management skills
Excellent written and verbal communication
High attention to detail and accuracy
Ability to manage multiple clients and deadlines
Proactive, resourceful, and solution-oriented mindset
Ability to work independently in a remote environment
Associate’s or Bachelor’s degree in Business Administration or related field (or equivalent experience)
2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
Experience supporting multiple clients or executives preferred
Typing ability of at least 50 WPM with accuracy
Google Workspace and/or Microsoft Office
Calendar management tools such as Google Calendar and Outlook
Project management and CRM tools such as Asana, Trello, ClickUp, Zoho, and Salesforce
Communication tools such as Slack, Zoom, and Teams
Reliable high-speed internet, computer, and phone
Ability to maintain confidentiality and professionalism
Availability during business hours (PST or EST, Monday–Friday), unless otherwise agreed in writing with each client
Must reside in the United States or Canada

Benefits

Comp & perks

Remote work arrangement
Independent contractor opportunity
Flexible client-agreed business-hour availability
Account Supervisor support, client relationship guidance, quality feedback, and ongoing guidance
No equipment provided or required to be paid for by candidates (scam-prevention statement)