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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in HR administration and employee support, with a strong focus on Spanish employment paperwork, asset management, and onboarding logistics. Proficient in managing insurance policies and coordinating visa and mobility cases while maintaining confidentiality and organization.
Highest-signal resume keywords
HR AdministrationSpanish Employment PaperworkFluent Spanish And EnglishAsset ManagementInsurance Policy Management
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Onboarding LogisticsPersonnel File MaintenancePayroll SupportDocumentation CompilationVisa CoordinationAsset RecoveryContract ManagementSocial Security RegistrationWorking-Time Record MaintenanceLeave Record Maintenance
Soft Skills
Organizational SkillsDiscretionCommunication Skills
Tools & Technologies
Asset Management ToolsPublic PortalsGestoría Coordination
Industry Keywords
Employee SupportHR AdministrationHigh-Growth CompanyPRL BasicsHealth And Safety Coordination
About the role
Key responsibilities & impact- Provide employee support and HR administration for holidays, certificates, letters, benefits enrolment, and policy questions
- Maintain accurate personnel files
- Prepare onboarding paperwork, equipment, and accounts before employees' first day
- Manage first-week onboarding logistics and complete offboarding, including asset recovery and access removal
- Maintain the company asset register for laptops, phones, tools, and e-bikes
- Track asset issuance and recovery
- Manage fleet, liability, and travel insurance policies and renewals with the broker
- Manage Madrid hub suppliers, supplies, maintenance, and access
- Coordinate with the external prevention service on health and safety basics
- Support visa and mobility cases by collecting documents, tracking deadlines and renewals, and coordinating with immigration advisers
- Support payroll with required data
- Maintain working-time and leave records
- Compile documentation for audits and reporting
- Work with the gestoría, Madrid hub team, and global People team
Requirements
What you’ll need- 2+ years in HR administration, office management or a similar support role in Spain
- Hands-on experience with Spanish employment paperwork, including contracts, Social Security registrations, and personnel files
- Fluent Spanish and English, written and spoken
- Comfort dealing with a gestoría and public portals, including SEPE and Seguridad Social
- Ability to stay organised across many small tasks with different deadlines
- Discretion with confidential employee data
- Visa, work-permit or relocation coordination experience is nice to have
- Insurance policy management or broker liaison experience is nice to have
- Office, facilities or vendor management experience is nice to have
- Asset management tooling experience is nice to have
- Experience in a scale-up or high-growth company is nice to have
- PRL basics or coordination with a servicio de prevención ajeno is nice to have
Benefits
Comp & perks- Employee e-bike
- Staff discount
- Free, unlimited access to online mental health and wellbeing support
- Hybrid working
- Part-time flexibility where the role allows
- Two weeks a year to work from anywhere
- Regular social events, including pub nights, team drinks, and wellness initiatives
- Equal opportunities for all
- Workplace adjustments during the hiring process