Admin Assistant

• Prepare, track, and record Lenacapavir commodity movement from procurement through distribution to approximately 20 study sites across West and East Java
• Maintain inventory and stock records at central and site levels and flag potential stock-outs or overstocking
• Support proper storage and handling of Lenacapavir at study sites
• Record and process financial and inventory information related to commodity logistics and office procurement
• Extract, compile, and clean program data from SI PrEP and SIHA
• Perform routine data quality checks and resolve discrepancies with site staff
• Maintain program dashboards and trackers for logistics and data indicators
• Support provider surveys and key informant interviews, including scheduling, materials preparation, and data compilation
• Provide administrative support to the CHAI Indonesia country office across programs
• Support procurement, quotation collection, purchase requests, and vendor liaison
• Coordinate staff and consultant travel logistics
• Support internal meetings, workshops, and events
• Maintain digital and physical filing systems
• Support office maintenance and provide administrative/logistical backup to other program teams
• Manage competing priorities and quality-assure inventory records and data extracts
• Communicate task status and issues to staff, vendors, and supervisors
• Develop solutions to logistics or data issues and escalate when needed
• Build relationships with site logistics/data focal points, vendors, and operations colleagues
• Guide site-level data entry staff or volunteers and coordinate review of their outputs

Admin Assistant jobs in Indonesia

Senior Admin, Logistic and Data Assistant