Administration

• Answer correspondence, file documents, prepare mailings and answer phones
• Respond to voicemail, email and phone calls in a timely and professional manner
• Gather articles and materials for newsletters from area staff
• Create club/event postcards, flyers and maps
• Send prayer emails, monthly updates, personal support mailings and donor thank-you letters
• Create and maintain the area M-Site
• Interact with area office assistant, area directors, area committee, volunteer team leaders and leaders
• Process and track donations
• Maintain donor, leader, parent, kid, newsletter and event contact databases and distribution lists
• Ensure leader forms, driver questionnaires and criminal background checks are up to date
• Manage monthly expenses, budgets, bank account records, purchase card expenses, donations and staff expense reports
• Pay bills, submit financial records and update monthly financial status
• Track vacation, sick and personal days for eligible area staff
• Submit timesheets for hourly staff
• Complete personnel action requests and documents for hiring or terminating area staff
• Coordinate area staff, leadership and committee meetings
• Track camp participation, payments, health forms and fundraising earnings
• Send camp communications, manage fundraiser marketing and distribute camp brochures
• Communicate with camp regarding contracts, deposits, forms, housing requests and call-ins
• Create banquet, golf marathon and auction invitations, sponsor packets, programs and donor cards
• Track guest lists, sponsors, RSVPs and donations; coordinate with table hosts and send donor thank-you notes
• Train area office assistants, area directors, area committees, volunteer team leaders and leaders on field administration processes and applications

Explore Area Office Administrator I at Young Life. Review requirements and application details.