Administrative Assistant

• Oversee the day-to-day operations and administration of the Casablanca office
• Ensure a professional, safe and well-organized working environment
• Manage office facilities, maintenance, utilities, supplies, equipment and local service providers
• Coordinate procurement, IT equipment setup and general office requirements
• Act as the main administrative point of contact for employees based in Morocco
• Coordinate with the outsourced HR provider and the UK Managing Director on local HR administration, employee onboarding and internal communication
• Support implementation of operational procedures, internal systems and communication processes as the Moroccan subsidiary grows
• Provide comprehensive executive assistance and remote administrative support to the UK-based Managing Director
• Manage calendars, appointments, meetings and business travel arrangements across different time zones
• Prioritize incoming requests, coordinate communications and act as a first point of contact for internal and external stakeholders
• Draft, review and proofread professional correspondence, reports and business documents
• Prepare presentations, management reports and other executive-level documentation
• Handle confidential information with discretion and professionalism
• Organize and coordinate Board, Directors' and Management meetings involving UK and Moroccan stakeholders
• Prepare meeting agendas and distribute relevant documentation in advance
• Attend meetings, take accurate minutes and document key decisions and action points
• Maintain action trackers and follow up with stakeholders to ensure agreed actions are completed
• Coordinate communication and meeting preparation across international teams
• Provide administrative support to the Managing Director following customer meetings
• Prepare and share customer-facing documents, presentations, commercial proposals and product information
• Coordinate requests for product samples and follow up with relevant internal teams
• Ensure timely communication and follow-up between UK and Moroccan teams
• Support coordination of recruitment for a HubSpot specialist addressing CRM integration and synchronization challenges involving HubSpot, AC Plus and Magento

Explore Executive Assistant – Office Manager at Y STRATEGIE. Review requirements and application details.