Administrative Assistant

• Provide general administrative support, including filing, data entry, document preparation, and record maintenance
• Answer, monitor, and route phone calls, emails, and voicemail; escalate urgent matters as needed
• Schedule meetings, manage calendars, coordinate logistics, and prepare meeting materials
• Prepare, edit, and distribute reports, presentations, memos, and internal communications
• Maintain confidentiality when handling sensitive or proprietary information
• Maintain electronic and physical filing systems for administrative, project, HR, and accounting records
• Coordinate with other offices on company-related matters
• Check, sort, and distribute incoming mail; prepare outgoing mail and courier deliveries
• Organize and support employee activities and internal events
• Coordinate maintenance of office equipment and facilities-related needs
• Maintain office supply inventory and submit supply requests
• Update billing spreadsheets by the 20th of each month
• Submit and track credit card receipts via Dropbox; support monthly credit card reconciliation
• Assist with expense reports, invoices, accounts payable/receivable functions, and basic tracking or reconciliation
• Support onboarding and offboarding administrative tasks, including paperwork, system access coordination, and policy administration
• Monitor and submit unplanned absences according to company procedures
• Perform other administrative and office support duties as assigned
• Report to the CEO of the Company