Administrative Assistant

• Draft, edit, and officially route executive correspondence, policy memoranda, standard operating procedures, and administrative documentation
• Maintain calendars covering staff leave, project schedules, and key event timelines
• Audit incoming and outgoing materiel records across commercial and defense vendors
• Track and manage post-meeting action items and provide periodic status updates to leadership and stakeholders
• Coordinate domestic CONUS and international OCONUS freight handling, packaging, customs compliance, and shipping logistics
• Transport non-sensitive and sensitive mission-critical materiel according to courier protocols
• Provide dedicated on-site office presence for immediate administrative actions, ad hoc meetings, and day-to-day operational support
• Support functional areas including finance, purchasing, human resources, and project or technical units
• Set up and maintain files, handle callers and referrals, arrange meetings and conferences, and process mail
• Review documents for grammatical usage and answer questions about office operations and policies
• Gather, compile, record, track, verify, and analyze data from multiple sources
• Use software applications to create reports, statistics, timelines, tables, graphs, correspondence, and presentations
• Provide information on functional unit processes and procedures
• Assist, train, or coordinate less experienced Administrative Assistants and Clerks