Administrative Assistant

• Oversee the day-to-day operations of Boliden’s Stockholm head office and reception area
• Manage and develop two Receptionists, including performance reviews, salary reviews, and workforce planning
• Manage access control systems, locks, alarms, and visitor management processes
• Serve as the main point of contact for the landlord, cleaning company, security provider, waste management services, plant care provider, and coffee supplier
• Manage supplier relationships, contracts, procurement of office services and supplies, and temporary staffing
• Coordinate and oversee fire safety activities, including fire drills, safety procedures, safety briefings, and employee training
• Represent the office in the Work Environment Committee and coordinate annual BeSafe activities and initiatives
• Act as the primary internal contact for office relocation and workplace improvement initiatives
• Coordinate external project managers, suppliers, and internal stakeholders for workplace projects
• Plan and coordinate employee engagement initiatives and workplace activities, including Office Meetings, outdoor exercise activities, after works, and holiday celebrations
• Coordinate workplace, equipment, company merchandise, and office onboarding activities for new employees
• Manage office budgets, invoice processing, cost control, and financial administration
• Perform administrative tasks supporting day-to-day office operations
• Report to the Executive Assistant to the CEO and collaborate with functions across the organization

Administrative Assistant jobs in Sweden

Office Manager