Bookkeeper

• Provide direct administrative support to executive leadership, including scheduling, correspondence, document preparation, and project follow-up
• Manage executive calendars, schedule meetings, coordinate appointments, and communicate scheduling changes
• Prepare agendas, meeting materials, reports, presentations, spreadsheets, and business documents
• Record meeting notes and track action items, deadlines, and follow-up requirements
• Screen, prioritize, and route incoming communications and correspondence
• Coordinate travel arrangements, reservations, expense documentation, and executive logistics
• Maintain organized electronic and physical files, records, and confidential documents
• Assist with special projects, operational initiatives, and company-wide administrative needs
• Serve as a professional point of contact for internal departments, clients, vendors, and business contacts
• Maintain working knowledge of payroll procedures, systems, deadlines, and internal controls
• Reconcile AMEX Statements Billing for Answering service and Patrol Billing for Site Security and Remote monitoring
• Serve as backup support for payroll processing
• Collect, review, and verify timekeeping information, approved timecards, pay adjustments, and payroll documentation
• Identify payroll discrepancies and coordinate corrections
• Assist with payroll reviews, reconciliations, exception reports, and supporting documentation
• Maintain accurate, confidential payroll records and follow document-retention procedures
• Research and resolve payroll questions or discrepancies
• Follow federal and Washington State wage-and-hour requirements, company policies, and payroll procedures
• Coordinate with Human Resources, Operations, Finance, and other departments
• Maintain tracking logs, spreadsheets, calendars, and administrative tools
• Support process improvements, audits, compliance requests, and management reporting
• Perform other related duties assigned by executive leadership

Explore Executive Assistant – Accounting Assistant at Security Services Northwest. Review requirements and application details.