Contract Specialist

• Procure materials, services, subcontractors, and subcontracted activities supporting maintenance, repair, and construction contracts
• Manage the full purchase order and subcontract lifecycle from requirements definition through closeout
• Contact vendors and subcontractors, obtain quotes and proposals, qualify sources, negotiate costs, place and expedite orders
• Enter and update order information in procurement and ERP systems
• Track goods receipt and project performance, resolve vendor issues, and support final invoice payment approval
• Correspond with internal and external customers regarding purchase order and subcontract status
• Resolve scope of work, change order, completion document, receipt, coding, and invoice discrepancy issues with Operations and Accounting
• Create activity and status reports, including weekly materials estimates and monthly accruals
• Review contractor reports, deliverables, and certified payroll requirements
• Search ERP and order-tracking systems and replenish stock based on minimum/maximum levels
• Participate in departmental and client meetings concerning budgets, timelines, and project priorities
• Qualify vendors and subcontractors and prepare Master Subcontractor Agreements
• Perform other duties and special projects as assigned