Data Specialist

• Enter study, participant, clinical, operational, and program data into approved databases, spreadsheets, electronic data capture systems, or sponsor platforms
• Review source documents, forms, surveys, electronic health record data, and other data sources for completeness and consistency
• Maintain logs, trackers, and databases for enrollment, visits, outcomes, follow-up, deliverables, and reporting requirements
• Identify missing, incomplete, or inconsistent data and follow up with appropriate team members
• Conduct routine data quality checks for errors, duplicates, missing fields, outliers, and inconsistencies
• Assist with data cleaning, reconciliation, validation, and resolution of data queries
• Maintain documentation of data corrections, updates, and quality checks
• Assist in developing and updating data dictionaries, codebooks, and naming conventions
• Prepare routine and ad hoc reports for research leadership, investigators, sponsors, funders, and internal teams
• Support dashboards, performance trackers, and visual summaries of study or program progress
• Track enrollment, retention, visit completion, screening outcomes, data completeness, and reporting deadlines
• Assist with grant reporting, study progress reports, quality improvement updates, and leadership summaries
• Maintain electronic files, data repositories, and study-specific data systems
• Support setup and maintenance of data collection tools, forms, surveys, and tracking systems
• Assist with user access, data security, and role-based permissions
• Support integration of data from electronic health records, survey tools, REDCap, Excel, sponsor portals, and shared drives
• Ensure data files are stored, named, and maintained according to organizational and study-specific procedures
• Support audit readiness and maintain data-related study files
• Notify supervisors of data concerns, confidentiality issues, or significant inconsistencies
• Collaborate with Clinical Research Coordinators, research staff, investigators, supervisors, clinical teams, grant staff, and leadership
• Participate in research, grant, evaluation, and quality improvement meetings
• Provide basic technical assistance with data collection tools and reporting templates
• Support accuracy, accountability, compliance, and continuous improvement