Document Specialist

• Lead document control functions on major infrastructure-related construction projects
• Define standards and workflows for document management
• Supervise document collection, authoring, publication, storage, and retrieval
• Establish project-specific document management procedures and protocols with the client
• Maintain master electronic project files
• Prepare electronic document templates
• Prepare records for inactive storage and scan documents for distribution and storage
• Enforce deadlines for overdue documents
• Review new and revised documentation for suitability, standards compliance, and record retention
• Track design-changed documents through an electronic system
• Compose document transmittals and letters
• Support quality reviews and audits
• Assist with proposals and interviews
• Provide training on documentation, record retention, destruction, disaster recovery, procedures, and instructions
• Assist Project Managers with document deliverable dates and incoming/outgoing document records
• Compile submittal documents according to client requirements
• Assist Project Managers and Senior Engineers with project tasks and deliverables
• Implement document security and manage document access for project staff, clients, and third parties
• Perform other assigned duties

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