Executive Assistant

• Provide executive-level administrative support to the Vice President of Facilities and Support Services and support department managers as assigned
• Coordinate calendars, meetings, conferences, trainings, and special events
• Prepare professional correspondence, reports, presentations, spreadsheets, and other business documents
• Maintain organized electronic and hard-copy records, including regulatory, accreditation, and compliance documentation
• Track project timelines, deadlines, deliverables, and administrative activities
• Support quality improvement initiatives, audits, inspections, surveys, and operational reporting
• Process and track purchase orders, invoices, and related financial documentation
• Maintain department information systems and assist with work order management tracking and reporting
• Coordinate travel arrangements, registrations, itineraries, approvals, and expense documentation
• Monitor administrative processes and identify opportunities to improve workflow efficiency and operational effectiveness
• Manage incoming and outgoing correspondence and departmental communications
• Provide exceptional customer service to employees, patients, vendors, contractors, and community members

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