Executive Assistant

• Create medical chronologies from medical records, organizing visits, diagnoses, imaging, procedures, and treatment into accurate timelines
• Conduct cost analysis of medical and non-medical services tied to current and future care needs
• Coordinate medical-legal encounters by email with attorney offices and medical-legal contacts
• Prepare deposition and trial binders with complete, organized records, reports, and exhibits
• Meet report deadlines and track deliverables to completion
• Schedule and convert patient inquiries and referrals into booked appointments
• Confirm and reschedule appointments and manage calendars
• Verify insurance coverage for incoming patients
• Communicate with attorney offices and referral sources
• Draft letters and emails using established templates and proofread documents
• Document every patient interaction accurately and completely

Bilingual Medical-Legal Virtual Assistant – Clinical Background Required

• Manage the Managing Partner's calendar, including client consultations, partner meetings, and personal commitments
• Coordinate availability across multiple calendars and confirm meeting logistics, dial-ins, and materials
• Identify and resolve scheduling conflicts and double-bookings
• Triage the Managing Partner's email and handle or delegate non-priority items
• Draft follow-up emails after consultations covering discussion points, filing options, and next steps
• Prepare cost breakdowns, document requests, and status updates using call transcripts and notes
• Draft internal communications and firm announcements on the Managing Partner's behalf
• Request intake documents such as passport bio pages, CVs, and immigration status evidence
• Collect supporting materials for active cases, including financial records, business documents, employer letters, and LCAs
• Track case status, filing deadlines, and status-expiration dates, and flag time-sensitive items
• Update case and contact records in Salesforce
• Prepare agendas and briefing materials for client calls, partner meetings, and strategy sessions
• Record and send meeting minutes with decisions, action items, owners, and deadlines
• Pull pipeline, billing, and production data from firm reports and summarize it before partner reviews
• Research visa category requirements, procedural questions, and filing logistics
• Screen and prioritize requests directed to the Managing Partner
• Coordinate with attorneys, paralegals, and administrative staff to keep matters moving

Executive Assistant jobs in Dominican Republic

Bilingual Medical-Legal Virtual Assistant – Clinical Background Required

Executive Assistant – Senior